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school event checklist
Priority Tasks
Prioritize tasks based on urgency and importance
Identify critical tasks that need to be completed first
Assign deadlines for each task
Communicate priority tasks to team members
Adjust priorities as needed throughout the planning process
Pre-Event Planning
Confirm event date and time with school administration
Reserve event space and any necessary equipment
Create event budget and secure funding
Recruit volunteers to help with setup and cleanup
Develop event timeline and schedule
Promotion and Communication
Design and print flyers or posters to promote the event
Create social media posts and email blasts to advertise the event
Reach out to local media outlets for event coverage
Update school website with event information
Send home flyers with students to remind parents of the event
Logistics and Supplies
Order decorations, signage, and any necessary supplies
Arrange for food and beverages for attendees
Coordinate transportation for students and staff
Obtain necessary permits or insurance for the event
Ensure proper sanitation and hygiene measures are in place
Day-of Event
Set up event space with tables, chairs, and decorations
Check sound equipment and technology for presentations
Coordinate food service and cleanup
Assign tasks to volunteers for event management
Monitor event flow and address any issues that arise
Post-Event
Collect feedback from attendees and volunteers
Thank volunteers and staff for their help
Submit event expenses and receipts for reimbursement
Evaluate event success and areas for improvement
Start planning for next year's event
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