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Daily Admin duties for truck repair shop

Opening Procedures

Verify that the shop is clean and organized.

Check that all tools and equipment are in place and functioning.

Ensure that all workstations are stocked with necessary supplies.

Review the schedule for the day’s appointments and repairs.

Confirm that all employees are present and accounted for.

Customer Service

Greet customers and address any immediate concerns.

Review any prior communication with customers regarding repairs.

Confirm appointments and estimated times for service completion.

Provide clear updates to customers on the status of their vehicle repairs.

Inventory Management

Check inventory levels of parts and supplies.

Order any necessary parts that are low in stock.

Organize and label parts for easy retrieval.

Update inventory management system with any new stock.

Financial Management

Review and process any pending invoices.

Ensure that all payments from customers are received and recorded.

Reconcile the cash register and prepare deposits.

Update financial records and prepare daily sales reports.

Staff Management

Conduct a brief daily meeting to outline tasks and goals.

Review safety protocols and address any concerns.

Monitor employee performance and provide feedback as needed.

Schedule any necessary training or team-building activities.

Closing Procedures

Ensure that all vehicles are secured and locked.

Review the day’s accomplishments and prepare notes for the next day.

Clean and organize the shop for the following day.

Back up all important data and records.

Maintenance and Compliance

Check that all equipment is in compliance with safety regulations.

Schedule any necessary maintenance for shop equipment.

Review and update safety data sheets (SDS) for chemicals used in the shop.

Ensure that all licenses and permits are up to date.

This checklist can help ensure that daily operations run smoothly and efficiently in a truck repair shop.

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