Volunteer onboarding in a non profit organisation in France

Review the volunteer's application and resume

Conduct an initial phone or video interview to assess the volunteer's skills and interests

Verify the volunteer's references, if needed

Schedule an in-person interview with the volunteer

Prepare the necessary documents for onboarding, such as a volunteer agreement or code of conduct

Determine the volunteer's availability and preferred schedule

Identify the specific role or project the volunteer will be assigned to

Coordinate with the appropriate department or team for the volunteer's placement

Send a welcome email to the volunteer, including relevant information about the organization and their role

Schedule a date and time for the volunteer's orientation session

Prepare an orientation package with essential information about the organization's mission, values, and goals

Arrange for a tour of the organization's facilities, if applicable

Introduce the volunteer to their supervisor or mentor

Provide the volunteer with any necessary training materials or resources

Explain the organization's policies and procedures, including safety guidelines and confidentiality agreements

Discuss the volunteer's responsibilities and expectations

Answer any questions the volunteer may have

Identify the specific training needs of the volunteer based on their role or project

Develop a training plan for the volunteer, including both initial and ongoing training sessions

Assign a trainer or mentor to provide guidance and support throughout the volunteer's tenure

Conduct training sessions or workshops to enhance the volunteer's skills and knowledge

Provide opportunities for the volunteer to attend relevant training or professional development events

Monitor the volunteer's progress and provide feedback regularly

Offer additional support or resources as needed to ensure the volunteer's success

Foster a sense of belonging by introducing the volunteer to other team members or volunteers

Encourage the volunteer to participate in team meetings or events

Provide opportunities for the volunteer to collaborate with others and contribute to the organization's projects or initiatives

Recognize and appreciate the volunteer's contributions through regular feedback and expressions of gratitude

Involve the volunteer in decision-making processes, if appropriate

Regularly communicate with the volunteer to assess their satisfaction and address any concerns or issues

Celebrate the volunteer's achievements and milestones

Establish a system to evaluate the volunteer's performance and impact

Conduct periodic evaluations or surveys to gather feedback from the volunteer

Assess the effectiveness of the onboarding process and make necessary improvements

Maintain open lines of communication with the volunteer to address any challenges or areas for improvement

Continually review and update the volunteer handbook or materials to ensure accuracy and relevance

Seek opportunities to enhance the volunteer experience based on feedback and best practices in volunteer management

Remember that this checklist can be customized based on the specific needs and requirements of your non-profit organization in France.