DEA Compliance checklist

Confirm that the facility holds a current DEA registration and complies with Texas state regulations.

Ensure all healthcare providers have valid Texas state licenses and DEA registrations.

Verify that registrations are renewed in accordance with both DEA and Texas state timelines.

Maintain an organized file of all registration documents and renewal confirmations.

Classify all medications according to DEA and Texas Pharmacy laws for proper scheduling.

Ensure all staff are trained on the differences between federal and Texas state controls over substances.

Regularly review and update the list of controlled substances maintained on-site.

Maintain accurate records of controlled substances, including receipts and dispensing logs, as per DEA and Texas requirements.

Implement a system for documenting transfers and returns of controlled substances to comply with state regulations.

Keep records of patient consent forms for controlled substance prescriptions, as required by Texas law.

Retain all records for a minimum of two years, including those related to audits and inspections.

Ensure that all controlled substances are stored in a secure, locked location in compliance with Texas regulations.

Conduct regular risk assessments to identify vulnerabilities in the security of controlled substances.

Limit access to controlled substances to authorized personnel and maintain a log of access.

Implement additional security measures as mandated by Texas law, such as alarm systems or surveillance cameras.

Utilize the Texas Prescription Monitoring Program (PMP) for monitoring prescriptions of controlled substances.

Verify patient identities and the legitimacy of prescriptions before dispensing medications.

Educate patients on the risks of controlled substances and the importance of adhering to prescribed regimens.

Develop protocols for handling prescription fraud or misuse, including staff training on recognizing red flags.

Report any discrepancies, theft, or loss of controlled substances to the DEA and Texas State Board of Pharmacy immediately.

Notify the Texas State Board of Pharmacy of any changes to the facility’s status or ownership.

Maintain a log of all communications with regulatory agencies for reference and compliance verification.

Conduct regular internal audits to ensure adherence to both DEA and Texas Pharmacy laws.

Schedule mock inspections to prepare for potential DEA or Texas State Board audits.

Document audit findings and develop action plans for addressing any compliance gaps.

Provide ongoing education and training sessions for staff to keep them informed about changes in regulations and best practices.