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Decommission server

Pre-Decommissioning Assessment

Evaluate the server's current role and functions.

Identify all applications and services running on the server.

Review the server's hardware and software inventory.

Confirm backup processes and ensure recent backups are available.

Communicate with stakeholders about the decommissioning plan.

Here are some additional steps that could be included in the Pre-Decommissioning Assessment section of a New Decommission server checklist

Assess the server's performance metrics and resource utilization

Identify any dependencies or integrations with other systems or services

Review security configurations and any existing vulnerabilities

Determine the licensing status of software and applications installed on the server

Check for any data retention policies that may affect the decommissioning process

Analyze the server's network connectivity and associated firewall rules

Identify any scheduled tasks or cron jobs that need to be addressed

Prepare a rollback plan in case of issues during the decommissioning process

Discuss and document any potential impacts on users and applications dependent on the server

Schedule a timeline for the decommissioning process with all relevant parties

Data Backup and Migration

Perform a complete backup of all data and configurations.

Verify the integrity of the backup.

Migrate any necessary data to alternative servers or storage solutions.

Document the migration process and any changes made.

Here are some additional steps that could be included in the Data Backup and Migration section of the New Decommission server checklist

Identify and categorize critical data and applications for migration

Assess and select appropriate storage solutions for migrated data

Notify relevant stakeholders about the migration plan and schedule

Schedule downtime for applications that may be affected during migration

Test the backup and migration process in a staging environment, if possible

Ensure that all user permissions and access controls are replicated in the new environment

Provide training or resources to users regarding changes in data access or applications post-migration

Confirm successful migration by conducting data integrity checks in the new location

Retain a copy of the backup in a secure offsite location as a precaution

Prepare a rollback plan in case the migration encounters significant issues

Update any monitoring or alerting systems to reflect the new data storage locations

Communicate the completion of the migration to all stakeholders and provide an overview of the new system

Documentation and Compliance

Update asset management records to reflect the decommissioning.

Ensure compliance with data retention and regulatory requirements.

Document the decommissioning process for audit purposes.

Final Server Shutdown

Notify users of the server's impending decommissioning.

Disable access to the server for all users and applications.

Shutdown the server following proper procedures.

Physically disconnect the server from the network and power sources.

Post-Decommissioning Activities

Perform a final review to ensure all steps were completed.

Dispose of hardware according to organizational policies and regulations.

Retain any necessary documentation for future reference.

Conduct a debrief with stakeholders to discuss lessons learned and improvements for future decommissioning processes.

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