detailed checklist that a freight forwarder needs to follow for an airfreight export shipment
Pre-Shipping Preparation
Documentation
Cargo Handling
Customs Clearance
- Complete the export declaration form accurately.
- Include all required details such as commodity codes and values.
- Submit electronically or in person based on local regulations.
- Keep a copy for your records.
- Gather all required documents such as invoices and packing lists.
- Ensure documents are complete and legible.
- Provide proof of origin if necessary.
- Submit documents to customs agents as per their instructions.
- Calculate duties and taxes based on the shipment value.
- Make payments via accepted methods (bank transfer, online, etc.).
- Keep receipts and confirmations of payment.
- Verify payment status with customs if needed.
- Check with customs agents for clearance status.
- Obtain written confirmation of clearance.
- Ensure all documentation is in order before proceeding.
- Communicate clearance status to all relevant parties.
Transportation to Airport
- Select a reliable transport provider.
- Confirm pickup time based on flight schedule.
- Provide detailed cargo information to the driver.
- Ensure vehicle is appropriate for cargo size.
- Communicate any special handling requirements.
- Verify airport arrival time aligns with airline cut-off.
- Monitor traffic conditions en route to the airport.
- Prepare necessary documents for check-in.
- Allocate buffer time for unexpected delays.
- Communicate with airline for any updates.
- Check cargo label against flight details.
- Work with airline staff to verify loading.
- Document any discrepancies immediately.
- Ensure cargo is secured properly in transit.
- Confirm weight and dimensions are accurate.
- Use tracking tools to monitor cargo location.
- Maintain communication with transport driver.
- Update stakeholders on cargo status regularly.
- Prepare to address any issues promptly.
- Document all tracking information for records.
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