duty manager daily checklist
Morning Duties
- Access the schedule management system.
- Verify staff shifts and roles for the day.
- Note any changes or special assignments.
- Communicate any updates to relevant staff members.
- Retrieve the communication log from the previous night.
- Review all entries for incidents or important notes.
- Prioritize any urgent issues for immediate attention.
- Document findings and notify relevant team members.
- Inspect all areas for cleanliness and order.
- Confirm that cleaning staff has completed their tasks.
- Check restrooms, lobbies, and common areas for supplies.
- Report any cleaning deficiencies to the housekeeping team.
- Walk through all key areas of the facility.
- Look for maintenance issues, hazards, or cleanliness problems.
- Take notes on any findings for follow-up.
- Report significant issues to maintenance staff promptly.
- Check the status of HVAC, lighting, and security systems.
- Test key equipment to ensure functionality.
- Document any malfunctions and contact service providers.
- Inform staff of any equipment issues affecting operations.
- Access the events calendar for the day.
- Identify any special events or large groups.
- Coordinate with relevant departments for support.
- Prepare any necessary materials or resources in advance.
- Review inventory records for essential supplies.
- Identify any low stock items that need reordering.
- Submit orders to suppliers as needed.
- Notify staff of any expected delays in supplies.
- Gather all staff in a designated area.
- Outline key priorities and tasks for the day.
- Encourage questions and address concerns.
- Reinforce team goals and motivate staff.
- Inspect all safety and emergency equipment locations.
- Check that items are fully stocked and functional.
- Test alarms and emergency lighting systems if applicable.
- Report any issues to the safety officer immediately.
- Gather all needed documents for the day.
- Review occupancy and maintenance reports for accuracy.
- Ensure reports are easily accessible to relevant staff.
- Prepare any additional paperwork required for scheduled activities.
- Access customer feedback channels from the previous day.
- Identify any recurring issues or urgent concerns.
- Prepare a response or action plan for addressing feedback.
- Share findings with staff during the morning meeting.
- Compile a list of promotions and policy changes.
- Communicate updates clearly during the morning meeting.
- Provide printed materials if necessary for reference.
- Encourage staff to ask questions about updates.
- Check the maintenance schedule for the day.
- Confirm appointments with service providers.
- Notify staff of any expected disruptions or changes.
- Document maintenance activities for record-keeping.
- Inspect public areas for brochure and menu availability.
- Check restrooms for adequate supplies like paper and soap.
- Restock any depleted items to ensure readiness.
- Coordinate with staff for regular checks throughout the day.
Use in Manifestly