DV Software Feature Complete Design Review
1. Preliminary Preparation
- Gather all relevant project documents.
- Analyze requirements for completeness and clarity.
- Identify any discrepancies or ambiguities.
- Prepare a summary of key points for discussion.
- Check version history of all documents.
- Verify that all required approvals are obtained.
- Ensure that any changes are logged and communicated.
- Compile documents into a single accessible location.
- Identify key individuals based on expertise.
- Invite team members with relevant backgrounds.
- Confirm availability and commitment to attend.
- Share the participant list with all invitees.
- Select a date and time that accommodates all participants.
- Draft a clear and concise agenda outlining topics.
- Send calendar invites to all attendees.
- Include any pre-meeting materials with the agenda.
2. Design Documentation Review
- Assess document structure and organization.
- Confirm inclusion of all necessary sections and details.
- Evaluate clarity of language and terminology used.
- Check for visual aids like diagrams and charts.
- Inspect decision logs for completeness.
- Ensure justifications are clearly stated and rational.
- Cross-reference decisions with relevant requirements or constraints.
- Look for stakeholder approvals on critical decisions.
- Review project requirements documentation.
- Verify compliance with industry standards and regulations.
- Identify any gaps between design and requirements.
- Ensure traceability between requirements and design elements.
- Map out all interfaces and their specifications.
- Evaluate data flow and interaction protocols.
- Ensure compatibility with external systems.
- Document any assumptions about interactions.
3. Functional Requirements Verification
- Review the functional requirements document.
- Cross-check each requirement against design specifications.
- Identify any missing requirements or design components.
- Document findings and communicate with the design team.
- Create a traceability matrix mapping requirements to design.
- Ensure each requirement has corresponding design elements.
- Identify any gaps in traceability.
- Review with stakeholders for validation.
- Review implementation plans against functional requirements.
- Check for detailed steps and timelines.
- Identify any incomplete or unclear plans.
- Discuss with the development team for clarifications.
4. Non-Functional Requirements Assessment
- Identify key non-functional requirements.
- Check design documentation for alignment with requirements.
- Evaluate performance metrics and security protocols.
- Ensure usability standards meet industry benchmarks.
- Document any discrepancies and suggested improvements.
- Evaluate system architecture for scalability.
- Identify potential bottlenecks and their solutions.
- Review code structure for maintainability.
- Assess documentation quality for future updates.
- Suggest enhancements for improved scalability.
- Document all trade-offs identified in design.
- Evaluate the impact of trade-offs on system performance.
- Assess risks associated with trade-offs.
- Gather feedback from stakeholders on trade-offs.
- Provide recommendations for mitigating negative impacts.
5. Risk Management Review
- Conduct brainstorming sessions with the team.
- Utilize checklists from previous projects.
- Consider technical, operational, and financial risks.
- Document all identified risks in a risk register.
- Assess the effectiveness of current strategies.
- Engage with stakeholders for input on revisions.
- Prioritize strategies based on risk severity.
- Update the risk register with mitigation details.
- Identify high-risk areas based on analysis.
- Develop actionable contingency plans.
- Assign responsibilities for executing plans.
- Test contingency plans through simulations or drills.
6. Testing and Validation Strategies
- Identify testing types (unit, integration, system).
- Assess alignment with feature specifications.
- Ensure inclusion of edge cases.
- Determine resource allocation for testing.
- Review timelines for testing execution.
- Match validation methods with documented requirements.
- Ensure traceability between requirements and tests.
- Review criteria for successful validation.
- Identify any gaps or overlaps in validation methods.
- Document any discrepancies and propose resolutions.
- Verify test case completeness against requirements.
- Assess coverage of all feature functionalities.
- Ensure clarity and reproducibility of test cases.
- Review prioritization of test cases based on risk.
- Confirm documentation of test execution results.
7. Feedback and Discussion
- Create a welcoming environment for sharing opinions.
- Set a specific time limit for discussion.
- Encourage everyone to speak by prompting quieter members.
- Use open-ended questions to stimulate conversation.
- Designate a scribe to record feedback accurately.
- Use a shared document for transparency.
- Categorize concerns by priority and impact.
- Review documented concerns at the end of the session.
- Frame feedback as opportunities for growth.
- Request specific examples to clarify points.
- Acknowledge valid concerns and discuss potential solutions.
- Foster a mindset of collaboration and support.
8. Action Items and Follow-Up
- Review all feedback thoroughly.
- Categorize feedback into actionable items.
- Determine responsible team members for each item.
- Document assignments clearly for tracking.
- Identify realistic timelines for each action item.
- Consult with team members for availability.
- Use a shared calendar tool for scheduling.
- Send calendar invites for follow-up meetings.
- Draft a summary of assigned tasks.
- Distribute the summary to all team members.
- Encourage questions for clarity.
- Confirm that all members understand their roles.
9. Review Closure
- Compile notes and feedback from the review session.
- Highlight critical issues and resolutions.
- Document any changes agreed upon during the meeting.
- Prepare a summary report for distribution.
- Identify all relevant stakeholders for approval.
- Distribute the summary report to stakeholders.
- Request formal sign-off via email or a designated platform.
- Confirm receipt of approvals and document them.
- Organize all related documents in a designated folder.
- Ensure all digital files are properly labeled and versioned.
- Create a backup of all materials in a secure location.
- Establish a process for future retrieval of archived materials.
10. Continuous Improvement
- Conduct a debriefing session with team members.
- Document key takeaways and insights.
- Encourage open discussion about successes and challenges.
- Collect individual feedback through surveys or interviews.
- Analyze feedback from the lessons learned.
- Pinpoint recurring issues or bottlenecks.
- Rank areas based on impact and feasibility.
- Collaborate with stakeholders to prioritize improvements.
- Review existing checklist for relevance and completeness.
- Incorporate new insights and best practices.
- Ensure updates are communicated to all team members.
- Establish a timeline for implementing changes.
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