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Event Checklist Form

Pre-Event Planning

Logistics and Operations

  • Contact catering company to arrange menu and delivery time
  • Confirm dietary restrictions with attendees
  • Set up designated area for food and beverages
  • Research and identify required permits for event
  • Submit permit applications to appropriate authorities
  • Ensure all permits are approved and in hand before event
  • Create a list of necessary equipment for event
  • Contact AV company to arrange rental and delivery
  • Schedule technical support staff to be onsite during event
  • Design and print event signage with event logo and key information
  • Create promotional materials such as flyers and brochures
  • Distribute signage and materials throughout event space
  • Coordinate transportation for out-of-town guests
  • Book hotel accommodations for guests as needed
  • Provide transportation details and hotel information to guests

Marketing and Promotion

On-Site Execution

Post-Event Follow-Up

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