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Software Asset Management

Planning and Documentation

Have a documented software asset management policy in place

Define roles and responsibilities for software asset management

Develop a software asset management plan outlining the processes and procedures

Identify the software assets and their associated licenses

Establish a centralized repository for software licenses and related documentation

Document the software procurement process and ensure it aligns with the software asset management plan

Acquisition and Procurement

Implement a process for tracking software purchases and licenses

Verify the accuracy of software license entitlements before procurement

Maintain records of all software purchase orders, invoices, and contracts

Conduct regular reviews of software license agreements and renewals

Ensure compliance with vendor licensing terms and conditions

Deployment and Distribution

Maintain an inventory of deployed software assets

Implement a process for tracking software installations and deployments

Validate software installations against license entitlements

Regularly update the inventory to reflect changes in software deployments

Monitor and control software usage to avoid over-deployments

License Compliance and Optimization

Conduct regular software license audits to ensure compliance

Use software asset management tools to track license usage and compliance

Implement effective license management practices to optimize license utilization

Identify and address any unauthorized or non-compliant software usage

Optimize software license usage to minimize costs and maximize efficiency

Software Retirement and Disposal

Establish a process for retiring and disposing of software assets

Remove software from systems and ensure proper license deactivation

Safely dispose of software media and documentation

Keep records of retired software assets and their disposal

Training and Awareness

Provide training to employees on software asset management practices

Raise awareness about the importance of software license compliance

Educate employees on the risks associated with unauthorized software usage

Promote a culture of responsible software asset management within the organization

Continuous Improvement

Regularly review and update the software asset management plan

Monitor industry trends and changes in software licensing models

Stay informed about new software releases and updates

Continuously evaluate and improve software asset management processes

Seek feedback from stakeholders and incorporate suggestions for improvement

Note: This checklist is a general guideline and can be tailored to the specific needs of your software development organization.

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