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> employee holiday procedures
employee holiday procedures
1. Holiday Request Submission
Confirm eligibility for holiday leave based on company policy.
Complete the holiday request form.
Submit the form to your immediate supervisor.
Ensure submission is made at least [X weeks] in advance of the desired holiday dates.
2. Supervisor Approval
Review the holiday request for any potential conflicts with team schedules.
Approve or deny the request within [X days] of submission.
Communicate the decision to the employee promptly.
3. Team Notification
Inform team members about your upcoming holiday plans.
Delegate responsibilities and tasks to team members during your absence.
Update the team calendar with your holiday dates.
4. Out-of-Office Preparation
Set an out-of-office email reply with return dates and alternative contacts.
Inform clients and stakeholders of your absence and provide a point of contact.
Prepare handover notes for your responsibilities and tasks.
5. Final Checks Before Leave
Ensure all urgent tasks are completed or delegated.
Confirm that all deadlines are met prior to departure.
Have a final check-in with your supervisor or team leader.
6. During the Holiday
Disconnect from work emails and communications to fully enjoy your time off.
Use the holiday as a time for rest and rejuvenation.
7. Post-Holiday Follow-Up
Check in with your supervisor and team upon return.
Review any missed communications or updates during your absence.
Complete any necessary catch-up tasks promptly.
8. Feedback and Improvement
Provide feedback on the holiday request process to HR.
Suggest any improvements based on your experience.
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