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> Event management checklist - conference
Event management checklist - conference
Event Planning and Preparation
Define the purpose and goals of the conference
Set a budget and allocate resources
Choose a date and time for the conference
Select a venue and secure necessary permits
Create a detailed timeline for planning and execution
Program Development
Identify key topics and themes for the conference
Invite speakers and confirm their participation
Develop a schedule of sessions and activities
Organize panel discussions and workshops
Plan networking opportunities and social events
Marketing and Promotion
Develop a branding strategy, including logo and design
Create a conference website with registration details
Promote the event through social media and email marketing
Collaborate with partners and sponsors for co-promotion
Prepare press releases and media outreach
Registration and Attendee Management
Set up an online registration system
Monitor registration numbers and manage attendee lists
Communicate with registered attendees regarding logistics
Prepare name badges and conference materials
Create a plan for on-site registration and check-in
Logistics and Operations
Arrange catering and food services for meals and breaks
Coordinate audio-visual equipment and technical support
Set up signage and wayfinding materials at the venue
Organize transportation and accommodations for speakers
Ensure compliance with health and safety regulations
Post-Event Evaluation
Gather feedback from attendees through surveys
Analyze the success of the conference against goals
Prepare a report summarizing outcomes and lessons learned
Thank speakers, sponsors, and volunteers
Plan for follow-up communication and future events
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