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Export Airfreight Shipment

1. Pre-shipment Planning

Confirm shipment details with the client (dimensions, weight, value)

Determine the required documentation (invoices, packing lists, certificates)

Check any export restrictions or regulations for the destination country

Select an appropriate freight forwarder or carrier

2. Packaging

Choose suitable packaging materials to protect goods during transit

Ensure all items are labeled correctly with shipping and handling instructions

Create an accurate packing list for easy identification of contents

Consider any special handling or temperature requirements

3. Documentation Preparation

Prepare the commercial invoice with detailed description and value of goods

Complete the air waybill (AWB) with accurate details

Include any necessary export licenses or permits

Gather any additional documentation required by the destination country

4. Customs Compliance

Verify that all export regulations are met

Ensure accurate classification of goods for customs purposes

Submit necessary documents to customs authorities as required

Pay any applicable duties or fees

5. Booking the Shipment

Confirm booking with the airline or freight forwarder

Provide them with all necessary shipment details and documentation

Obtain confirmation of flight schedule and estimated departure times

Review and understand the terms and conditions of carriage

6. Shipment Collection and Handover

Arrange for transportation of goods to the airport

Verify that all items are ready for shipment and correctly packaged

Ensure all documentation accompanies the shipment

Obtain confirmation of acceptance from the airline or freight forwarder

7. Tracking and Communication

Monitor the shipment status through the airline's tracking system

Maintain communication with the freight forwarder or carrier for updates

Notify the recipient of the shipment status and expected arrival date

Be prepared to address any issues or delays that may arise

8. Post-shipment Follow-up

Confirm receipt of the shipment with the recipient

Solicit feedback from the client regarding the shipping process

Address any discrepancies or issues reported by the recipient

Review and update shipping processes based on feedback and experiences

This checklist provides a comprehensive guide for transportation organizations involved in exporting airfreight shipments.

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