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> EXPORT INVOICE
EXPORT INVOICE
Invoice Details
Ensure the invoice number is unique and sequential.
Generate a new invoice number.
Check against previous invoices for duplicates.
Use a consistent numbering format.
Maintain a sequential order for tracking.
Include the date of issue.
Use the current date as the issue date.
Format the date correctly (e.g., YYYY-MM-DD).
Ensure the date is clearly visible on the invoice.
Double-check for accuracy before finalizing.
State the payment terms clearly.
Define payment due date (e.g., Net 30 days).
Include any discounts for early payment.
Specify penalties for late payments.
Ensure terms are easily understandable.
Specify the currency of the transaction.
Indicate the currency symbol (e.g., USD, EUR).
Mention the currency in the invoice header.
Ensure consistency with agreed terms.
Consider exchange rates if applicable.
Seller Information
Provide the seller's name, address, and contact details.
Include the seller’s tax identification number (TIN) or VAT number.
Buyer Information
State the buyer's name, address, and contact details.
Include the buyer’s tax identification number (TIN) or VAT number.
Shipment Information
Describe the goods being exported, including quantity and unit of measure.
Specify the country of origin for each item.
Include the Harmonized System (HS) code for each product.
Pricing Information
List the unit price for each item.
Calculate and include the total value of the goods.
Detail any discounts applied to the invoice.
Shipping Details
Provide the shipping method (e.g., air, sea, road).
State the name of the carrier or shipping company.
Include the estimated delivery date and shipping terms (e.g., FOB, CIF).
Additional Documentation
Ensure any required export licenses or permits are attached.
Include any certificates of origin, if applicable.
Attach any relevant customs declarations.
Final Review
Double-check all information for accuracy and completeness.
Ensure all required signatures are present.
Make copies of the invoice for records and future reference.
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