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exworks shipment tracking check list

1. Pre-Shipping Preparations

Confirm purchase order details with supplier.

Verify product specifications and quantities.

Ensure all necessary export documentation is prepared.

Check compliance with local and international regulations.

2. Coordination with Supplier

Communicate shipping schedule with the supplier.

Confirm the designated Exworks location for pickup.

Discuss packaging requirements and labeling.

3. Transportation Arrangements

Identify and book a transportation provider.

Confirm pickup date and time with the supplier.

Ensure that the transportation provider has all required documentation.

4. Shipment Tracking Setup

Obtain the tracking number from the transportation provider.

Set up tracking alerts for real-time updates.

Share tracking information with relevant stakeholders.

5. During Transit Monitoring

Regularly check tracking updates for status changes.

Communicate with the transportation provider for any delays.

Maintain contact with the supplier for any necessary adjustments.

6. Arrival and Receipt

Confirm the arrival date at the destination.

Arrange for customs clearance and other necessary inspections.

Prepare for the unloading and inspection of goods upon arrival.

7. Post-Delivery Evaluation

Review shipment condition and report any discrepancies.

Collect feedback from involved parties for process improvement.

Update records and finalize documentation for the shipment.

8. Follow-Up Actions

Complete payment processes with the supplier and transportation provider.

Address any claims or issues that arose during shipping.

Maintain communication with stakeholders for future shipments.

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