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Facilities maintenance

General Maintenance

Inspect and clean HVAC systems

Check and replace air filters

Inspect and clean lighting fixtures

Test emergency lighting and exit signs

Inspect fire extinguishers for expiration and accessibility

Here are some additional steps you could include in the General Maintenance section of your facilities maintenance checklist

Inspect and clean ceiling fans and vents

Test and calibrate thermostats for proper functionality

Check for any signs of pest infestations and take appropriate action

Inspect and maintain all appliances and equipment (e.g., refrigerators, microwaves)

Ensure that all doors and windows are functioning properly and lubricate hinges as needed

Inspect and clean carpets and flooring for wear and tear

Check and replace batteries in smoke detectors and carbon monoxide detectors

Inspect and maintain any signage for visibility and condition

Review and update maintenance logs and records for accuracy

Conduct a general inventory of maintenance supplies and equipment

Assess furniture and fixtures for damage or wear and address repairs or replacements as needed

Verify that all outlets and switches are functioning properly and replace any that are damaged

Plumbing Maintenance

Inspect for leaks in pipes and fixtures

Check water pressure and temperature settings

Clean and maintain sump pumps and drains

Test and inspect backflow prevention devices

Here are some additional steps that could be included in the Plumbing Maintenance section of your checklist

Inspect and clean faucet aerators and showerheads to prevent clogs

Check and replace worn-out washers and seals in faucets and fixtures

Inspect toilets for proper flushing and check for leaks around the base

Clean and maintain grease traps and interceptors, if applicable

Inspect and flush water heaters to remove sediment buildup

Check for signs of corrosion on pipes and fittings

Verify proper drainage in all sinks, tubs, and showers

Inspect and maintain irrigation systems, including backflow preventers

Test and inspect sump pump float switches for proper operation

Ensure all plumbing fixtures are securely mounted and functioning correctly

Electrical Maintenance

Inspect electrical panels for signs of wear or damage

Test GFCI outlets for proper operation

Check all outlets and switches for functionality

Inspect and replace light bulbs as needed

Here are some additional steps that could be included in the Electrical Maintenance section of your checklist

Check for loose or frayed wiring in visible areas

Ensure all circuit breakers are labeled correctly

Test smoke detectors and replace batteries as needed

Inspect outdoor electrical outlets for weatherproof covers

Verify the operation of surge protectors and replace if necessary

Check for proper grounding of electrical systems

Inspect extension cords for wear and replace as needed

Review and update the electrical safety plan for compliance

Ensure all emergency lighting systems are functional

Test and inspect power strips for overload and damage

Confirm that all electrical appliances are in good working condition

Schedule a professional inspection of high-voltage systems, if applicable

Safety and Compliance

Review and update safety data sheets (SDS)

Conduct fire drills and review evacuation plans

Ensure first aid kits are stocked and accessible

Inspect and maintain safety signage throughout the facility

Here are some additional steps that could be included in the Safety and Compliance section of a facilities maintenance checklist

Conduct regular safety audits to identify and address potential hazards

Train employees on workplace safety protocols and emergency procedures

Verify that all fire extinguishers are inspected and serviced annually

Ensure that all exit routes and emergency exits are clearly marked and unobstructed

Review and update the facility’s health and safety policies and procedures

Maintain records of safety training and certifications for all employees

Inspect and maintain personal protective equipment (PPE) for staff

Ensure compliance with local, state, and federal safety regulations

Schedule regular inspections of equipment and machinery for safety compliance

Conduct a risk assessment to identify areas for improvement in workplace safety

Exterior Maintenance

Inspect roofing for damage or leaks

Clean gutters and downspouts

Check landscaping and make necessary repairs

Inspect parking lots for cracks or hazards

Here are some additional steps you could include in the Exterior Maintenance section of a New Facilities Maintenance checklist

Inspect and clean exterior windows and frames

Check and maintain exterior lighting fixtures

Evaluate the condition of fences and gates, making repairs as needed

Inspect and maintain outdoor signage for visibility and condition

Check drainage systems for blockages or damage

Inspect walkways and sidewalks for cracks or trip hazards

Assess the condition of exterior paint and touch up or repaint as necessary

Check for pest infestations around the exterior of the building

Maintain outdoor furniture and fixtures, ensuring they are in good condition

Inspect and clean HVAC condenser units located outside

Ensure that all exterior doors and locks are functioning properly

Verify that safety and emergency exits are clear and accessible

Inspect any outdoor recreational areas for safety and maintenance needs

Interior Maintenance

Check for and repair any water damage on walls or ceilings

Inspect flooring for wear and tear

Test doors and locks for functionality

Conduct pest control inspections and treatments

Here are some additional steps you could include in the Interior Maintenance section of your facilities maintenance checklist

Inspect and clean HVAC filters and vents

Check and replace light bulbs as necessary

Ensure all emergency exits are clearly marked and accessible

Test smoke and carbon monoxide detectors for functionality

Inspect and clean windows and window treatments (blinds, curtains)

Check for and repair any loose or damaged baseboards or moldings

Evaluate wall paint condition and touch up or repaint as needed

Inspect and maintain cabinetry and countertops for damage or wear

Clean and sanitize high-touch surfaces (doorknobs, light switches)

Check for proper operation of faucets, sinks, and toilets

Inspect and maintain electrical outlets and power strips

Ensure proper functioning of appliances (refrigerators, microwaves, etc.)

Review and update inventory of cleaning and maintenance supplies

Conduct a review of furniture condition and repair or replace as needed

Seasonal Maintenance

Winter: Inspect insulation and weather stripping

Spring: Service lawn care equipment and irrigation systems

Summer: Clean and maintain outdoor furniture and fixtures

Fall: Prepare heating systems for winter use

This checklist can be tailored further based on specific facility needs or standards.

Here are some additional steps for the Seasonal Maintenance section of your facilities maintenance checklist

**Winter:**

Inspect and clear snow from walkways and entryways

Test and maintain heating systems to ensure efficient operation

Check and replace air filters in HVAC systems

Inspect roofs and gutters for ice dams or blockages

**Spring:**

Inspect the roof for damage after winter and perform necessary repairs

Clean and check gutters and downspouts for debris

Inspect and clean exterior windows and screens

Fertilize and aerate lawns and flower beds

**Summer:**

Inspect and maintain cooling systems, including air conditioning units

Check outdoor lighting fixtures for functionality and replace bulbs as needed

Trim and maintain landscaping, including trees and shrubs

Inspect and repair any damage to fences or gates

**Fall:**

Clean and inspect gutters and downspouts before winter

Winterize outdoor plumbing systems and irrigation to prevent freeze damage

Inspect and test smoke detectors and carbon monoxide detectors

Store outdoor furniture and equipment properly to protect from winter conditions

These additional steps will help ensure comprehensive seasonal maintenance for your facility

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