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Facilities management checklist

1. General Facility Management

Inspect the overall condition of the facility.

Ensure compliance with local building codes and regulations.

Review and update emergency evacuation plans.

Check for adequate signage throughout the facility.

2. Electrical Systems

Test all emergency lighting systems.

Activate each emergency light.
Ensure bulbs illuminate properly.
Check battery operation duration.
Document any failures or issues.
Replace non-functional units immediately.

Inspect and maintain electrical panels and circuits.

Open electrical panels safely.
Look for signs of wear or damage.
Tighten loose connections.
Ensure proper labeling of circuits.
Record maintenance activities and findings.

Verify that circuits are not overloaded.

Check load readings on each circuit.
Compare actual loads to rated capacities.
Identify and address overloaded circuits.
Document load balancing adjustments.
Consult electrical schematics as needed.

Schedule regular inspections of backup power systems (e.g., generators, UPS).

Set calendar reminders for inspections.
Check fuel levels in generators.
Test UPS functionality and battery health.
Inspect connections and wiring.
Record findings and schedule repairs if necessary.

3. HVAC Systems

Check and replace air filters regularly.

Inspect HVAC units for proper operation and maintenance.

Ensure that heating and cooling systems are balanced.

Schedule seasonal maintenance for HVAC systems.

4. Networking and Communication Infrastructure

Inspect server rooms for proper cooling and airflow.

Ensure cable management is organized and up to standards.

Test network connectivity and performance regularly.

Review and update documentation of network configurations.

Here are some additional steps that could be included in the Networking and Communication Infrastructure section of the checklist

Conduct regular audits of network security protocols and firewalls

Verify that all software and firmware on networking devices are up to date

Implement redundancy for critical network paths to ensure reliability

Monitor bandwidth usage to identify potential bottlenecks

Test backup power systems for networking equipment, such as UPS units

Evaluate and assess wireless network coverage and performance

Establish a process for regular updates to network diagrams and schematics

Ensure that all network devices are labeled clearly for easy identification

Review user access controls and permissions for network resources

Document and test disaster recovery procedures for the network infrastructure

5. Security Systems

Check the functionality of security cameras.

Test access control systems (keycard readers, biometric scanners).

Review alarm systems and ensure they are operational.

Conduct regular security audits and assessments.

6. Fire Safety

Inspect fire extinguishers for accessibility and functionality.

Test fire alarm systems and ensure they are operational.

Conduct fire drills and review procedures with staff.

Confirm that all emergency exits are clearly marked and unobstructed.

7. Cleanliness and Maintenance

Schedule regular cleaning of common areas and workspaces.

Inspect restrooms and replenish supplies as needed.

Ensure waste disposal and recycling processes are in place.

Conduct pest control inspections regularly.

8. Furniture and Ergonomics

Inspect office furniture for damage or wear.

Evaluate workstation ergonomics for employee comfort.

Ensure that meeting rooms are adequately equipped.

Review and update seating arrangements as necessary.

9. Health and Safety Compliance

Review workplace safety policies with staff.

Ensure that all health and safety equipment is available and functional.

Conduct regular training sessions on safety protocols.

Monitor and document any workplace incidents.

10. Sustainability Practices

Evaluate energy consumption and identify areas for improvement.

Implement recycling programs for electronic waste.

Promote the use of energy-efficient equipment.

Review water conservation practices within the facility.

This checklist serves as a guideline to ensure that facilities management in IT organizations is comprehensive and effective in maintaining a safe and efficient work environment.

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