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Facility management and maintenance

1. General Facility Management

Conduct regular inspections of the facility.

Ensure compliance with local health and safety regulations.

Maintain proper access control and security measures.

Evaluate and update emergency evacuation plans.

Review and maintain fire safety equipment.

2. IT Infrastructure Maintenance

Schedule routine maintenance for servers and networking equipment.

Monitor and manage environmental conditions (temperature, humidity).

Inspect and clean server racks and cabinets.

Update software and firmware regularly.

Ensure proper cable management and organization.

3. Power and Energy Management

Regularly test backup power systems (UPS, generators).

Monitor energy usage and identify areas for efficiency improvements.

Schedule maintenance for electrical systems and equipment.

Evaluate power distribution and redundancy.

Ensure proper grounding and bonding of equipment.

4. Facility Upgrades and Modifications

Assess current facility layout for efficiency.

Plan for future expansion or technology upgrades.

Coordinate with contractors for any structural changes.

Ensure all modifications comply with building codes.

Document all changes for future reference.

5. Safety and Compliance

Conduct safety drills and training for staff.

Maintain documentation of safety inspections and incidents.

Ensure compliance with environmental regulations.

Regularly review and update policies related to facility management.

Keep records of all maintenance activities and compliance checks.

6. Vendor Management

Evaluate and select vendors for facility maintenance services.

Establish service level agreements (SLAs) with vendors.

Regularly review vendor performance and compliance with SLAs.

Maintain communication with vendors for timely service delivery.

Keep an updated list of all vendor contacts and services provided.

7. Documentation and Reporting

Maintain an up-to-date facility management log.

Document all maintenance schedules and completed tasks.

Prepare regular reports on facility condition and maintenance activities.

Review and update facility management policies as needed.

Ensure all documentation is accessible to relevant personnel.

This checklist provides a comprehensive overview of facility management and maintenance steps tailored for Information Technology organizations.

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