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checklist for inventory and assets

Hardware Inventory

Desktop computers

Laptops

Servers

Printers

Scanners

Routers

Switches

Firewalls

UPS (Uninterruptible Power Supply) units

Storage devices (e.g., external hard drives, NAS)

Monitors

Keyboards

Mice

Projectors

Audio/Video equipment

Other hardware devices (specify)

Software Inventory

Operating systems (e.g., Windows, macOS, Linux)

Office productivity suites (e.g., Microsoft Office, G Suite)

Antivirus software

Backup and recovery software

Virtualization software

Database management systems

Development tools (e.g., IDEs, compilers)

Project management software

Collaboration and communication tools (e.g., Slack, Microsoft Teams)

CRM (Customer Relationship Management) software

ERP (Enterprise Resource Planning) software

Other software applications (specify)

Network Inventory

Network devices (e.g., routers, switches, firewalls)

Network cables (Ethernet, fiber optic)

Wireless access points

Modems

Network storage devices

Network monitoring tools

IP addresses and subnets

VPN (Virtual Private Network) configurations

Network diagrams and documentation

Other network-related assets (specify)

Documentation and Licensing

Asset tags or labels

Warranty information

Purchase receipts or invoices

Software licenses and activation keys

Service contracts (e.g., maintenance, support)

Equipment manuals and user guides

Network diagrams and topology documentation

Configuration files and settings backup

Documentation for custom-built software or systems

Other documentation and licensing information (specify)

Security and Access

User accounts and access privileges

Password policies and guidelines

Security protocols and procedures

Encryption keys and certificates

User authentication methods (e.g., biometrics, two-factor authentication)

Security software and tools (e.g., firewalls, antivirus)

Intrusion detection and prevention systems

Security incident response plans

Disaster recovery plans

Physical security measures (e.g., locks, access control systems)

Other security and access-related items (specify)

Maintenance and Upgrades

Scheduled maintenance tasks and procedures

Hardware and software upgrade plans

Patching and updating schedules

Backup and recovery processes

System performance monitoring tools

System health check procedures

Equipment cleaning and maintenance guidelines

Hardware disposal and recycling procedures

Other maintenance and upgrade-related items (specify)

Miscellaneous

Inventory management software or tools

Asset tracking systems

Inventory audit schedules

Budget allocation for new assets

Asset retirement plans

Asset inventory reports and records

Asset disposal documentation and processes

Other miscellaneous items (specify)

Note: This checklist is not exhaustive and can be customized based on the specific requirements and nature of the IT organization.

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