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incoming inspection checklist template

Documentation Review

Review purchase orders and specifications

Verify correct part numbers and quantities

Check for any special instructions or requirements

Packaging Inspection

Inspect packaging for damage or tampering

Verify labeling is accurate and legible

Check for proper cushioning and protection of items

Visual Inspection

Inspect items for any visible damage or defects

Check for correct color, finish, and dimensions

Verify any marking or labeling is correct

Functional Testing

Test items according to specifications

Verify functionality of moving parts or electrical components

Record any issues or failures during testing

Documentation and Record Keeping

Document inspection results and any discrepancies found

Record serial numbers or lot codes if applicable

File inspection reports and any relevant documentation

Final Approval

Obtain approval from designated personnel for acceptance

Present inspection results to designated personnel for review
Obtain signature or approval in writing

Release items for further processing or use

Update inventory records to reflect approval
Assign items to appropriate department or location

Notify appropriate parties of inspection results.

Send inspection report to relevant departments or individuals
Include any necessary follow-up actions or next steps

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