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SHUTDOWN CHECKLIST

Employee Communication

Inform employees about the shutdown plan

Explain the reasons behind the shutdown

Provide details about the duration and expected return to work date

Discuss any available support services during the shutdown period

Address any concerns or questions from employees

Payroll and Benefits

Ensure all employee timesheets and attendance records are submitted and processed

Coordinate with the payroll department to ensure timely payment of salaries

Provide information to employees regarding any changes to benefits during the shutdown

Address any payroll or benefits inquiries from employees

Equipment and Assets

Identify and secure all company-owned equipment and assets

Develop a plan for the safe storage or relocation of valuable assets

Coordinate with IT department to shut down and secure computer systems and servers

Make arrangements for the return of any leased equipment or assets

Offboarding and Exit Procedures

Arrange exit meetings with employees leaving the organization during the shutdown period

Conduct necessary offboarding processes, including collecting company property and updating employee records

Review and update termination paperwork as required

Provide employees with necessary information for filing unemployment claims, if applicable

Security and Access Control

Update access control systems to restrict employee entry during the shutdown

Inform security personnel about the shutdown period and any changes to their responsibilities

Develop a plan to monitor and respond to any security incidents during the shutdown

Coordinate with the facilities department to ensure proper security measures are in place

Communication with Stakeholders

Inform clients, customers, and vendors about the shutdown and any impact on services

Address any concerns or questions from external stakeholders

Provide alternative contacts or emergency support information, if applicable

Develop a plan for regular communication updates during the shutdown period

Documentation and Record-keeping

Ensure all necessary documentation and records are properly organized and archived

Create a backup of important files and data to safeguard against any potential loss

Develop a plan for retrieving or accessing critical documents during the shutdown, if needed

Inform employees about the process for accessing HR-related information or assistance during the shutdown period

Return-to-Work Planning

Develop a plan for smoothly transitioning back to normal operations after the shutdown

Coordinate with other departments to ensure a seamless restart of activities

Communicate the return-to-work plan to employees in advance

Address any additional staffing needs or changes that may arise during the transition period

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