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Ship arrival preparation checklist

Documentation and Clearance

Ensure all necessary documentation is ready and available

Check for any outstanding clearance requirements

Coordinate with customs and port authorities for smooth clearance process

Berth and Cargo Handling

Confirm berth assignment and availability

Coordinate with stevedores for cargo handling operations

Ensure proper equipment and manpower is available for unloading/loading

Safety and Security

Conduct safety briefing for all personnel involved in the operation

Ensure all safety equipment is in working order

Implement security measures to prevent unauthorized access

Communication and Coordination

Maintain constant communication with the ship's captain and crew

Coordinate with other departments and agencies involved in the operation

Update stakeholders on the progress of the ship arrival

Emergency Preparedness

Develop and review emergency response plans

Conduct drills and exercises to prepare for potential emergencies

Ensure all personnel are trained on emergency procedures

Environmental Compliance

Ensure compliance with environmental regulations and guidelines

Implement measures to prevent pollution and minimize environmental impact

Dispose of waste in accordance with regulations

Post-Arrival Procedures

Complete all necessary documentation and reporting requirements

Conduct debriefing with personnel to discuss any issues or lessons learned

Prepare the ship for departure and ensure all cargo is properly secured.

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