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Home > Field Trip Planning Checklist: 2 Months Prior to Field Trip Send parent communication regarding the

Field Trip Planning Checklist: 2 Months Prior to Field Trip Send parent communication regarding the

Parent Communication

Send a letter or email to parents informing them of the field trip details (date, destination, purpose).

Include information about cost and payment methods.

Request permission slips and any required medical information.

Provide a timeline for when permission slips are due.

Confirm the date and location of the field trip with the venue.

Arrange for transportation (bus company, carpooling, etc.).

Determine the number of chaperones needed and communicate with potential volunteers.

Discuss any special requirements or accommodations needed for students.

Review the educational goals of the field trip with the teaching staff.

Prepare a pre-trip lesson plan to ensure students understand the significance of the trip.

Calculate the total cost of the trip (transportation, admission fees, meals).

Determine funding sources (school budget, fundraising, parent contributions).

Create a detailed budget proposal for school administration if needed.

Review school district policies regarding field trips.

Develop an emergency contact plan and ensure all chaperones have access to it.

Prepare first aid kits and ensure that someone on the trip is trained in first aid.

Confirm final numbers for attendees (students and chaperones).

Send a final reminder email to parents with all necessary details.

Prepare any materials or supplies needed for the trip (e.g., maps, worksheets, snacks).

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