1. General Preparation

Confirm move-out date and time with the tenant.

Ensure all utilities are turned off or transferred.

Gather necessary inspection tools (clipboard, camera, checklist).

Exterior Inspection

Check the condition of the landscaping and lawn

Inspect the exterior of the building for damage or wear

Examine windows and doors for functionality and security

Assess the condition of outdoor lighting fixtures

Ensure that all trash and debris are removed from the property

2. Exterior Inspection

Check the condition of the yard and landscaping.

Inspect the exterior of the building for damage (siding, windows, doors).

Look for any debris or personal belongings left outside.

Interior Inspection

Verify that all rooms are empty and free of personal belongings

Check for any damage to walls, ceilings, and floors

Inspect windows for cracks or broken panes

Ensure that all doors are functional and close properly

Assess the condition of light fixtures and replace any burnt-out bulbs

3. Interior Inspection

Inspect all rooms for cleanliness and damage (walls, floors, ceilings).

Check for any holes or marks on walls that need repair.

Ensure all light fixtures are functioning and free of burnt-out bulbs.

4. Kitchen Inspection

Check appliances for cleanliness and functionality (stove, fridge, dishwasher).

Inspect cabinets and countertops for damage or excessive wear.

Ensure all plumbing fixtures are working properly (sinks, faucets).

Kitchen Inspection

Check all appliances for functionality and cleanliness

Inspect countertops and cabinets for damage or stains

Ensure all sinks, faucets, and plumbing are working properly

Verify that the refrigerator is emptied and cleaned

Check for any signs of pests or infestations

5. Bathroom Inspection

Inspect all fixtures for cleanliness and functionality (toilet, sink, shower).

Check for mold or water damage around tubs and sinks.

Ensure mirrors and cabinets are intact and clean.

Bathroom Inspection

Inspect toilets for proper flushing and leaks

Check sinks and bathtubs for functionality and cleanliness

Ensure mirrors and fixtures are intact and clean

Check for mold or mildew in showers and around sinks

Verify that all plumbing is in working order

6. Bedrooms and Living Areas

Check flooring for stains or damage.

Ensure all windows open, close, and lock properly.

Look for any signs of pest infestation (e.g., droppings, nests).

Utilities and Systems

Verify that all electrical outlets are functioning

Check the heating and air conditioning systems for operation

Inspect smoke detectors and carbon monoxide detectors

Ensure that all plumbing fixtures are free of leaks

Confirm the status of any included utilities (water, gas, electricity)

7. Final Cleanliness Check

Ensure all surfaces are dusted and wiped down.

Check for any lingering odors.

Verify that all personal belongings have been removed.

8. Documentation

Take photos of each room and any damages found.

Note any repairs needed on the checklist.

Discuss findings with the tenant and document their acknowledgment.

Final Cleanup

Ensure carpets are professionally cleaned if required

Check for any remaining trash or debris in the property

Confirm that all personal items have been removed

Ensure that walls are free from nails, hooks, and damage

Verify that windows are cleaned and free of smudges

9. Security Deposit Considerations

Review the lease agreement for security deposit guidelines.

Calculate any deductions for damages or cleaning fees.

Prepare a final statement for the tenant regarding the security deposit.

10. Closing the Inspection

Thank the tenant for their cooperation.

Provide information on how to return keys and any other final steps.

Schedule any needed repairs or cleaning before the next tenant moves in.

Documentation

Take photos of each room and any damages found

• Use a digital camera or smartphone.
• Capture wide-angle shots of each room.
• Zoom in on specific damages or issues.
• Ensure good lighting for clarity.
• Organize photos by room in a folder.

Complete a move-out inspection report

• Use a standardized inspection template.
• Include date, tenant name, and property address.
• Document room-by-room observations.
• Note condition of fixtures and appliances.
• Sign and date the report upon completion.

Note any necessary repairs or maintenance needed

• List specific repairs required for each room.
• Include urgency level for each item.
• Identify items that may affect security deposit.
• Consult maintenance staff if needed.
• Prioritize repairs based on tenant safety.

Discuss findings with the tenant (if present)

• Review the inspection report together.
• Explain any damages and related costs.
• Address tenant questions or concerns.
• Document tenant feedback for records.
• Ensure understanding of findings before leaving.

Provide a copy of the report to the tenant for their records

• Print or email the report to the tenant.
• Include any photos taken during inspection.
• Ensure tenant acknowledges receipt of the report.
• Offer additional copies if requested.
• Store a copy in the tenant's file.

This checklist will help ensure a thorough and systematic final inspection during tenant move-out.