Girls leadership workshop
Preparation Phase
- Outline key goals for participants.
- Determine desired outcomes and skills to be developed.
- Ensure objectives align with the overall mission of the workshop.
- Consider input from potential participants and stakeholders.
- Research demographics of potential participants.
- Define age range, interests, and background.
- Consider accessibility and inclusion factors.
- Tailor objectives to resonate with the identified group.
- Check availability of preferred venues.
- Consider logistical factors like transportation and accessibility.
- Select a date that avoids major holidays and events.
- Confirm capacity matches expected attendance.
- Outline all potential expenses, including venue, materials, and marketing.
- Estimate revenue from participant fees or sponsorships.
- Identify any funding sources or grants.
- Ensure budget allows for contingencies and unexpected costs.
- Identify individuals with expertise in relevant topics.
- Reach out to potential speakers and confirm availability.
- Assess team dynamics and collaborative skills.
- Provide clear expectations and roles for each team member.
Content Development
- Define key learning objectives.
- Outline session topics and timelines.
- Create detailed lesson plans.
- Design supporting materials like worksheets.
- Ensure alignment with participant needs.
- Brainstorm interactive formats (e.g., role-plays).
- Design activities that reinforce learning objectives.
- Develop instructions and necessary materials.
- Test activities for clarity and engagement.
- Gather feedback for improvements.
- Design visually appealing slides.
- Summarize key points clearly.
- Include interactive elements (e.g., polls).
- Create handouts for participants.
- Ensure all materials are accessible.
- Collect feedback through surveys or meetings.
- Analyze responses to identify common themes.
- Revise materials based on constructive criticism.
- Engage in discussions with stakeholders for clarity.
- Document changes made for future reference.
Logistics Planning
- Identify required equipment based on workshop activities.
- Contact suppliers for rental availability and pricing.
- Ensure compatibility with venue's technical setup.
- Schedule delivery and setup time before the event.
- Test all equipment prior to the workshop start.
- Determine dietary restrictions and preferences of participants.
- Research local catering services and obtain quotes.
- Select a balanced menu that includes vegetarian options.
- Confirm delivery times and setup details with caterer.
- Arrange for utensils, napkins, and serving equipment.
- Choose a registration platform (e.g., Eventbrite, Google Forms).
- Create a registration form with necessary participant information.
- Promote registration details through email and social media.
- Prepare a check-in system for in-person attendees.
- Send confirmation emails with event details to registrants.
- Design name tags with participants' names and roles.
- Print name tags on durable material for easy visibility.
- Compile workshop materials, including agendas and handouts.
- Organize materials in folders for easy distribution.
- Ensure sufficient pens and writing materials are available.
Promotion and Outreach
- Identify key messages and visuals.
- Create eye-catching designs using tools like Canva.
- Ensure all information is clear and concise.
- Include event details: date, time, location.
- Use brand colors and logos for consistency.
- Compile a list of relevant schools and organizations.
- Draft a personalized email introducing the workshop.
- Highlight benefits for participants.
- Offer to provide materials for distribution.
- Follow up with a phone call if necessary.
- Create event-specific hashtags.
- Schedule regular posts leading up to the event.
- Engage with followers through polls and questions.
- Share behind-the-scenes content to build anticipation.
- Encourage sharing among participants and supporters.
- Draft a reminder email template.
- Schedule reminders one week and one day before.
- Include important details and what to bring.
- Use a friendly and encouraging tone.
- Consider sending a final reminder on the day.
- Choose a user-friendly platform or create a webpage.
- Include all relevant event information.
- Add RSVP functionality for easy registration.
- Use SEO practices to enhance visibility.
- Link to social media for sharing options.
- Identify potential influencers in your community.
- Reach out with a collaboration proposal.
- Provide them with promotional materials.
- Encourage them to share on their platforms.
- Show appreciation through thank-you messages.
- Build an email list of interested individuals.
- Create a visually appealing email campaign.
- Highlight event benefits and key details.
- Include clear call-to-action buttons.
- Monitor open rates and engagement.
- Draft a press release with event details.
- Identify local media outlets and journalists.
- Personalize outreach for higher response rates.
- Offer exclusive interviews or insights.
- Follow up politely if you don’t receive a response.
- Choose a platform for the webinar.
- Promote the session through all channels.
- Prepare engaging content and Q&A topics.
- Invite past participants to share experiences.
- Record the session for later sharing.
- Collect testimonials from previous workshops.
- Create visually appealing graphics for social media.
- Integrate stories into promotional materials.
- Highlight diverse experiences and outcomes.
- Encourage sharing to reach wider audiences.
- Research popular event listing platforms.
- Create engaging listings with detailed descriptions.
- Include images and links to registration.
- Update listings with any changes promptly.
- Monitor traffic from these sites.
- Design countdown graphics for each day.
- Post daily on all social media platforms.
- Encourage followers to share the countdown.
- Use engaging captions to spark interest.
- Consider hosting a giveaway for participants.
Execution of Workshop
- Check venue location and access time.
- Arrange seating to promote interaction.
- Set up registration area with name tags.
- Prepare materials and handouts for participants.
- Test any AV equipment to ensure readiness.
- Inspect microphones, projectors, and laptops.
- Conduct sound checks for audio clarity.
- Test presentation slides for visibility.
- Confirm internet connection is stable.
- Have backup equipment available if needed.
- Greet participants as they arrive.
- Gather everyone for a brief opening circle.
- Introduce workshop objectives and schedule.
- Present facilitators with a brief background.
- Encourage participants to introduce themselves briefly.
- Follow the scheduled topics and timings.
- Use interactive activities as planned.
- Encourage questions and discussions after each topic.
- Monitor time to ensure all sessions are covered.
- Adapt sessions based on participant feedback.
- Use icebreakers to create a comfortable atmosphere.
- Ask open-ended questions to stimulate discussion.
- Recognize and validate contributions from participants.
- Organize small group discussions for deeper engagement.
- Provide incentives for participation, like rewards.
Follow-Up Activities
- Draft personalized messages expressing gratitude.
- Include specific highlights from their contributions.
- Use professional stationery or email.
- Send notes within one week post-workshop.
- Consider adding a small token of appreciation if feasible.
- Create a simple, concise survey using an online tool.
- Include questions on workshop content, format, and delivery.
- Ensure anonymity to encourage honest feedback.
- Set a deadline for survey completion.
- Share the survey link via email and social media.
- Compile survey results into a summary report.
- Highlight positive feedback and constructive criticism.
- Discuss findings with the organizing team.
- Identify common themes or issues raised.
- Create a list of actionable improvements.
- Set a meeting to discuss future workshop ideas.
- Use feedback to refine topics and formats.
- Establish a timeline for future events.
- Consider potential speakers and resources.
- Create a draft agenda for the next workshop.
- Collect all completed surveys from participants.
- Use software to analyze data for trends and feedback.
- Summarize key findings in a clear format.
- Identify areas for improvement and strengths.
- Draft a summary of the workshop's main points.
- Include quotes or feedback from participants.
- Send the highlights via email to all attendees.
- Encourage feedback on the shared takeaways.
- Compile survey results and participant feedback.
- Highlight successful activities and areas for growth.
- Format the report for clarity and professionalism.
- Distribute the report to all relevant stakeholders.
- Review notes to identify interested participants.
- Send personalized emails with resource links.
- Offer to connect them with relevant contacts.
- Encourage them to reach out with further questions.
- Review all feedback for common themes.
- Revise materials to address suggestions and concerns.
- Ensure updated materials are accessible to participants.
- Communicate changes to all involved.
- Identify key team members for the meeting.
- Set a date and time that works for everyone.
- Prepare an agenda focusing on feedback and improvements.
- Document the discussion for future reference.
- Gather all photos and video footage from the event.
- Select highlights that showcase key moments.
- Use editing software to create a cohesive recap.
- Share the final product on social media and via email.
- Create a sign-up form for participants.
- Collect email addresses securely and ethically.
- Communicate the benefits of joining the mailing list.
- Send regular updates about future events.
- Identify participants on platforms like LinkedIn.
- Send personalized connection requests with a note.
- Engage with their content to build rapport.
- Encourage them to reach out for collaboration.
Use in Manifestly