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grievance review checklist for faculty group practice

Verify receipt of the grievance in writing.

Acknowledge receipt to the faculty member within specified timeframe.

Ensure all necessary documentation is included with the grievance.

Determine if the grievance falls within the scope of the review process.

Assess the urgency and potential impact of the grievance.

Identify the appropriate personnel to handle the grievance.

Gather all relevant information and documentation.

Interview the faculty member lodging the grievance.

Interview any witnesses or relevant parties.

Review pertinent policies, procedures, and past grievances.

Analyze the information collected during the investigation.

Determine the validity of the grievance based on findings.

Consider any mitigating factors or context surrounding the grievance.

Prepare a draft decision based on the analysis.

Consult with relevant stakeholders, if necessary, for input.

Finalize the decision regarding the grievance.

Prepare a written response outlining the findings and decision.

Deliver the response to the faculty member within the established timeframe.

Provide information on potential next steps or appeals process if applicable.

Ensure all documentation related to the grievance is organized and stored securely.

Maintain a log of grievances received and their outcomes for future reference.

Review and analyze grievance trends over time to identify areas for improvement.

Schedule any necessary follow-up meetings with the faculty member.

Monitor the situation to ensure compliance with the decision made.

Implement any necessary changes or recommendations arising from the grievance review process.

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