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> hardware intake checklist
hardware intake checklist
1. Preliminary Information
Verify the intake date.
Record the name of the individual or department submitting the hardware.
Document the purpose of the hardware intake.
2. Hardware Identification
List the type of hardware (e.g., computers, peripherals, servers).
Record the manufacturer and model number.
Capture the serial number of each item.
3. Condition Assessment
Inspect hardware for physical damage (dents, scratches, etc.).
Test functionality (turn on/off, run diagnostics).
Note any missing components (cables, manuals, etc.).
4. Documentation Verification
Ensure all necessary documentation is included (warranty, purchase order).
Check for compliance with company policies and standards.
Confirm any previous service or maintenance records.
5. Data Security Protocols
Verify that any previous data has been wiped or securely handled.
Document any encryption or security measures in place.
Confirm compliance with data protection regulations.
6. Inventory Management
Assign an inventory ID or barcode to the hardware.
Update inventory management system with hardware details.
Set a location for the hardware within the storage or deployment area.
7. Approval and Sign-off
Obtain necessary approvals from relevant stakeholders.
Document the approval signatures and dates.
Finalize the intake process with a summary report.
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