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Home > Transportation > Inbound Traffic Coordinator Daily Checklist

Inbound Traffic Coordinator Daily Checklist

General Duties

Review the schedule for incoming shipments.

Confirm appointments with carriers and suppliers.

Check for any special handling requirements for incoming freight.

Inspect the designated receiving area for cleanliness and organization

Ensure all necessary equipment (e.g., forklifts, pallet jacks) is functional and available

Coordinate with warehouse staff to prepare for incoming shipments

Monitor the arrival times of shipments and adjust schedules as necessary

Communicate with the warehouse team regarding any expected delays or changes in shipment arrival

Verify that all required documentation for incoming shipments is available and complete

Update the tracking system with the status of incoming shipments

Conduct a brief team meeting to discuss the day's shipping priorities and any potential issues

Maintain a log of any missed or rescheduled shipments for future reference

Communication

Ensure communication with the warehouse team for arrival times.

Notify relevant departments about incoming shipments.

Respond to any inquiries from carriers regarding delivery.

Documentation

Verify shipping documents against the incoming shipments.

Ensure all necessary customs paperwork is prepared (if applicable).

File and organize all documentation for easy access.

Inventory Management

Conduct a preliminary count of received items.

Report discrepancies or damages to the appropriate parties.

Safety and Compliance

Ensure that all safety protocols are followed during unloading.

Check that carriers comply with industry regulations.

End-of-Day Reporting

Compile daily reports on incoming shipments and delays.

Share any issues encountered with management.

Review the day’s performance against key metrics.

Follow-Up Actions

Schedule follow-up with carriers for any outstanding deliveries.

Plan for the next day’s shipments and adjust schedules as necessary.

Prepare any needed reports for the next shift or management review.

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