Inspection checklist for daycares in Tennessee

Facility Safety

Verify that all entrances and exits are compliant with local building codes.

Check that emergency lighting systems are functional and properly maintained.

Ensure that the perimeter of the property is secure and free from hazards.

Inspect the condition of flooring and surfaces to prevent slips and falls.

Confirm that windows are secured and do not pose a safety risk to children.

Health and Hygiene

Ensure that all toys and materials are regularly cleaned and sanitized.

Verify that there is a clear policy for handling sick children and illness outbreaks.

Check that food storage areas are clean and that food is properly labeled.

Review handwashing procedures with staff and children to promote hygiene.

Confirm that there are adequate facilities for staff to maintain personal hygiene.

Child Supervision and Staffing

Ensure that staff members are trained in child supervision best practices.

Check that there is a clear sign-in and sign-out procedure for children.

Review any additional support staff needed for children with special needs.

Confirm that staff schedules allow for appropriate breaks and supervision.

Inspect any areas designated for quiet time or rest for safety and comfort.

Educational Environment

Review the curriculum to ensure it aligns with developmental standards.

Inspect materials for sufficiency and variety to support diverse learning styles.

Confirm that there are designated areas for different types of activities (art, reading, etc.).

Check that spaces are appropriately furnished for comfort and safety.

Ensure that technology used in the classroom is age-appropriate and safe.

Parent Communication and Involvement

Inspect the methods used for informing parents about daily activities and schedules.

Confirm that there are opportunities for parents to volunteer in the classroom.

Review how feedback from parents is collected and utilized for improvements.

Ensure that important announcements are communicated effectively and timely.

Check for the availability of resources for parents regarding child development.

Emergency Preparedness

Review the plan for natural disasters and ensure staff are familiar with it.

Confirm that emergency contacts are up-to-date and accessible.

Inspect the location and contents of first aid kits throughout the facility.

Check that there are designated roles for staff during an emergency.

Ensure that evacuation routes are clearly marked and practiced regularly.

Occupancy Determination

Verify that the facility's occupancy limits comply with local regulations.

Consult local zoning laws and occupancy guidelines.
Document current occupancy limits set by local authorities.
Compare facility capacity against local regulations.
Ensure all staff are aware of the occupancy limits.

Check that the layout allows for safe movement and evacuation of children.

Inspect hallways for width and clearance.
Ensure all areas are accessible for children and staff.
Identify any potential hazards that could obstruct movement.
Assess furniture arrangement for unobstructed paths.

Confirm that there is adequate space for the number of enrolled children.

Calculate the total square footage of usable space.
Determine space required per child based on local guidelines.
Ensure common areas are not overcrowded.
Consider both indoor and outdoor spaces.

Review any zoning restrictions related to daycare operations.

Obtain a copy of local zoning regulations.
Identify any specific restrictions affecting daycare operations.
Ensure compliance with residential or commercial zoning laws.
Consult with local zoning officials if necessary.

Ensure that the facility has appropriate licenses and permits for occupancy.

Verify that all necessary licenses are current and valid.
Check for any additional permits required by local authorities.
Maintain a file of all documentation for inspection.
Consult state and local regulations for updates.

Here are some additional steps that could be included in the Occupancy Determination section of a daycare inspection checklist

Assess the number of exits available and ensure they are clearly marked and accessible

Count the number of exits in the facility.
Ensure all exits are clearly labeled with signage.
Check that exits are easily accessible from all areas.
Inspect exit pathways for any obstructions.

Verify that the exits are free of obstructions and properly maintained

Inspect each exit for any blockages or hazards.
Ensure exit doors function properly and are not damaged.
Confirm that exit areas are regularly cleaned and maintained.
Identify and remove any potential hazards near exits.

Check that the facility has appropriate signage regarding maximum occupancy limits

Locate signage indicating maximum occupancy in common areas.
Ensure signage is visible and legible to staff and visitors.
Verify that occupancy limits are prominently displayed.
Review signs regularly for wear and update as needed.

Ensure that the facility has adequate restroom facilities proportionate to the number of enrolled children

Count the number of restroom facilities available.
Compare restroom availability to the number of enrolled children.
Ensure restrooms are accessible and meet safety standards.
Check for cleanliness and maintenance of facilities.

Review the arrangement of furniture and equipment to ensure it does not impede evacuation routes

Inspect all furniture arrangement in classrooms and common areas.
Ensure pathways to exits are clear and unobstructed.
Rearrange furniture as necessary to facilitate movement.
Consult safety regulations for furniture placement guidelines.

Confirm that emergency lighting and exit signs are functional and comply with safety standards

Test all emergency lighting systems for functionality.
Check that exit signs are illuminated and visible.
Inspect compliance with local safety standards.
Replace any non-functioning lights or signs immediately.

Evaluate the outdoor play area to ensure it meets space and safety requirements for the number of children

Measure the outdoor play area for adequate space.
Inspect equipment for safety and age appropriateness.
Ensure the area is free of hazards like sharp objects.
Confirm that the play area is enclosed and secure.

Check that the facility complies with fire safety regulations, including the installation of smoke detectors and fire extinguishers

Verify installation of smoke detectors in all areas.
Check that fire extinguishers are accessible and charged.
Inspect compliance with local fire safety codes.
Ensure staff are trained in fire safety procedures.

Ensure that there is a plan in place for accommodating children with special needs in terms of space and accessibility

Review policies for accommodating special needs children.
Ensure physical spaces are accessible for all children.
Consult with specialists for appropriate modifications.
Train staff on how to support children with special needs.

Review the facility's emergency evacuation plan and ensure it is practiced regularly with staff and children

Obtain a copy of the current emergency evacuation plan.
Schedule regular drills for staff and children.
Evaluate the effectiveness of drills and make adjustments.
Ensure all staff understand their roles during an evacuation.