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internal catering checklist

Pre-Event Planning

Determine type of event and number of guests

Set budget for catering

Create menu options

Secure necessary permits and licenses

Confirm date, time, and location of event

Menu Selection

Consider dietary restrictions and preferences

Create a variety of menu options

Provide sample tastings for clients

Finalize menu selections with clients

Determine portion sizes for each menu item

Staffing

Determine number of staff needed for event

Assign roles and responsibilities to staff members

Conduct training for staff members

Ensure staff members have necessary uniforms and equipment

Confirm staff schedule for event

Logistics

Confirm delivery and setup times

Coordinate with venue staff for setup

Arrange for equipment rentals if necessary

Confirm pickup and cleanup times

Ensure all necessary supplies are stocked

Communication

Communicate with clients regularly throughout planning process

Provide clients with updates on menu selections and event details

Confirm final details with clients before event

Provide clients with contact information for day-of event coordination

Follow up with clients after event for feedback

Day-Of Event

Arrive early to set up catering area

Coordinate with venue staff for any last-minute changes

Ensure all food is prepared and presented properly

Monitor food temperatures and quality throughout event

Oversee cleanup and breakdown of catering area

Post-Event

Collect feedback from clients and guests

Evaluate staff performance and make notes for future events

Review budget and expenses for event

Update catering menu and offerings based on feedback

Thank clients for their business and referrals

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