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international release checklist

1. Documentation Preparation

Verify all necessary shipping documents are prepared (e.g., Bill of Lading, Air Waybill).

Ensure compliance with international trade regulations and customs requirements.

Confirm that all permits and licenses are obtained.

Prepare commercial invoices detailing the goods being shipped.

2. Compliance and Regulatory Checks

Ensure compliance with the International Air Transport Association (IATA) regulations.

Verify adherence to the International Maritime Organization (IMO) guidelines, if applicable.

Check for any embargo restrictions or trade sanctions relevant to the destination country.

Confirm that products meet the safety and quality standards of the destination country.

3. Shipment Coordination

Schedule transportation logistics, including pick-up and delivery times.

Confirm the mode of transportation (air, sea, land) is appropriate for the shipment.

Coordinate with carriers for tracking and status updates.

Communicate with all stakeholders, including suppliers, carriers, and customs brokers.

4. Risk Management

Assess potential risks associated with international shipping (e.g., loss, damage, delays).

Consider purchasing insurance for valuable shipments.

Develop contingency plans for common issues (e.g., customs delays, transportation disruptions).

5. Customs Clearance

Prepare all necessary customs documentation for clearance.

Ensure accurate tariff classifications for the shipped goods.

Verify duties and taxes that may apply upon arrival.

Coordinate with a customs broker to facilitate the clearance process.

6. Post-Release Procedures

Monitor the shipment until it reaches its destination.

Maintain communication with the receiving party for updates.

Collect and analyze feedback on the shipping process for future improvements.

Document any issues encountered during the process for future reference.

7. Record Keeping

Maintain copies of all shipping documents and correspondence.

Keep records of compliance checks and customs clearance documentation.

Archive feedback and performance metrics for analysis.

Ensure all records are stored securely for future audits or inspections.

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