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> Inventory
Inventory
Preparation
Define the scope of the inventory (items/locations).
Gather necessary tools (scanners, sheets, software).
Train staff on inventory procedures.
Set a timeline for the inventory process.
Physical Count
Organize storage areas for easier access.
Label shelves and bins if necessary.
Count items in each location systematically.
Record quantities accurately on the inventory sheets.
Data Entry
Input counted data into inventory management software.
Check for discrepancies between physical count and system records.
Update item descriptions and conditions as needed.
Ensure all data entries are saved and backed up.
Verification
Conduct a reconciliation of physical count and recorded data.
Investigate and resolve any discrepancies found.
Review high-value or frequently moved items for accuracy.
Have a second person verify counts for quality control.
Finalization
Generate inventory reports for analysis.
Review inventory levels against reorder points.
Adjust inventory records to reflect final counts.
Communicate results to relevant stakeholders.
Post-Inventory Activities
Dispose of or donate obsolete or damaged stock.
Develop a plan for regular inventory audits.
Evaluate the inventory process and identify areas for improvement.
Schedule the next inventory date and update the checklist accordingly.
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