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Inventory and check-in list

1. Pre-Check-in Preparation

Review the lease agreement and check-in date.

Confirm tenant’s move-in date and time.

Ensure all necessary documents are prepared (lease, rules, etc.).

Schedule property inspection before check-in.

2. Property Inspection

Conduct a thorough walkthrough of the property.

Check for cleanliness and any maintenance issues.

Test all appliances (refrigerator, oven, etc.) for functionality.

Inspect plumbing fixtures (sinks, toilets, etc.) for leaks.

Evaluate the condition of flooring and walls for damages.

3. Inventory Checklist

Create a detailed inventory list of all furnishings and appliances.

Note the condition of each item (new, good, fair, poor).

Take photographs of critical items and areas for documentation.

Ensure all keys, access cards, and remotes are accounted for.

4. Check-in Documentation

Prepare a check-in form for tenant signatures.

Include property condition report with notes on any pre-existing damage.

Provide a copy of the inventory list to the tenant.

Collect tenant’s identification and any required payments.

5. Tenant Orientation

Explain property rules and regulations to the tenant.

Provide information on trash disposal, parking, and amenities.

Share contact information for maintenance and property management.

Walk the tenant through the property, highlighting important areas.

6. Final Steps

Ensure the tenant has all necessary keys and access.

Set up utility accounts in the tenant’s name if applicable.

Confirm tenant’s understanding of the lease terms and conditions.

Schedule a follow-up inspection if necessary within the first month.

7. Post Check-in Follow-up

Send a welcome email with important contacts and information.

Check-in with the tenant after one week to address any issues.

Document any tenant feedback for future improvements.

Keep records of the check-in process for future reference.

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