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INVENTORY

1. PRE-INVENTORY PREPARATION

Establish a timeline for the inventory count.

Notify all relevant departments about the inventory schedule.

Ensure that inventory counting teams are assigned and trained.

Review inventory management policies and procedures.

Gather necessary tools (scanners, counting sheets, etc.).

2. PHYSICAL INVENTORY COUNT

Organize the inventory area for easy access and counting.

Count all items systematically, following a designated path.

Record counts accurately on counting sheets or digital devices.

Verify counts with a second person to ensure accuracy.

Address discrepancies immediately and recount if necessary.

3. POST-INVENTORY PROCEDURES

Reconcile counted inventory with recorded inventory levels.

Investigate and resolve any discrepancies found.

Update inventory records in the inventory management system.

Conduct a review meeting to discuss the inventory process and findings.

4. ANALYSIS AND REPORTING

Analyze inventory data for trends, discrepancies, and areas for improvement.

Prepare a detailed report summarizing the inventory count results.

Share the report with relevant stakeholders and departments.

Discuss findings and implement changes to improve inventory accuracy.

5. ONGOING INVENTORY MANAGEMENT

Establish regular inventory audits to maintain accuracy.

Implement inventory management software for real-time tracking.

Train staff on best practices for inventory handling and record-keeping.

Set up a schedule for regular inventory reviews and updates.

Monitor inventory turnover rates and adjust ordering processes accordingly.

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