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inventory list

1. Hardware Inventory

Identify all workstation computers (desktops and laptops)

List all servers (physical and virtual)

Include network devices (routers, switches, firewalls)

Document peripheral devices (printers, scanners, monitors)

Record mobile devices (smartphones, tablets)

Note storage devices (external drives, NAS)

2. Software Inventory

Catalog operating systems installed on all hardware

List all installed applications and their versions

Document licenses and expiration dates for each software

Include cloud services and subscriptions used

Record any proprietary or custom-built software

3. Network Inventory

Map out network topology (including IP address allocations)

List all active network services (DNS, DHCP, etc.)

Document firewall rules and configurations

Identify all connected devices and their roles

Record bandwidth usage and performance metrics

4. Security Inventory

List all security software (antivirus, anti-malware, firewalls)

Document user access controls and permissions

Record encryption methods used for data protection

Include incident response plans and security policies

Note any compliance requirements (GDPR, HIPAA, etc.)

5. Asset Management

Assign unique identifiers (asset tags) to each item

Document the purchase date and cost of each asset

Record the current status (active, in repair, decommissioned)

Track location of each asset (office, remote, etc.)

Schedule regular audits for inventory accuracy

6. Maintenance and Support

List warranty and support information for all hardware

Document maintenance schedules for software updates

Record any service contracts and their terms

Include details of IT support staff and their responsibilities

Note any training or resources available for users

7. Review and Update Process

Establish a regular review schedule for inventory accuracy

Define procedures for adding new assets to the inventory

Create a process for removing obsolete or retired items

Include stakeholders in the review process for accountability

Document changes and updates to maintain historical records

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