ITB checklist
1. Pre-Bid Preparation
- Read all provided documents thoroughly.
- Highlight key requirements and deadlines.
- Note any discrepancies or questions.
- Ensure all specifications are understood.
- List all individuals involved in the bid.
- Define roles and responsibilities for each member.
- Establish points of contact for communication.
- Ensure stakeholder availability for meetings.
- Outline all major milestones and deadlines.
- Assign responsibilities for each task.
- Include time for review and revisions.
- Consider external factors affecting timelines.
- Collect performance data from previous projects.
- Identify trends in costs and timelines.
- Review feedback from past clients.
- Use data to inform bid strategy.
- Identify potential risks associated with the project.
- Evaluate the impact and likelihood of each risk.
- Develop mitigation strategies for high-priority risks.
- Document findings for team reference.
- Review project specifications for cost implications.
- Consult with financial team for budget limits.
- Estimate costs for labor, materials, and overhead.
- Create a draft budget for review.
- Identify key competitors in the market.
- Analyze their past bids and performance.
- Research current market trends and pricing.
- Use findings to position your bid strategically.
- List potential subcontractors relevant to the project.
- Evaluate their past performance and reliability.
- Contact suppliers for pricing and availability.
- Establish relationships for possible collaboration.
- Review all relevant regulations and compliance standards.
- Ensure understanding of local, state, and federal laws.
- Document compliance requirements for the bid.
- Consult experts if necessary for clarification.
- Create criteria for evaluating bid viability.
- Consider factors like project alignment and resources.
- Document the decision-making process.
- Review criteria with the team for consensus.
- Outline communication channels and frequency.
- Define what information will be shared and when.
- Establish a format for updates and reports.
- Ensure all team members are informed.
- Choose a platform for document storage.
- Organize documents by category for easy access.
- Ensure all team members have access.
- Regularly update repository with new information.
- Schedule a meeting time that works for all members.
- Prepare an agenda outlining key discussion points.
- Encourage team input on objectives and strategies.
- Document meeting outcomes for future reference.
- Collect past bid submissions for analysis.
- Identify successful strategies and areas for improvement.
- Document lessons learned for team training.
- Share insights with team to enhance future bids.
- Identify unique selling points of the bid.
- Develop a clear structure for the presentation.
- Assign roles for team members during the presentation.
- Practice delivery to ensure coherence and confidence.
Use in Manifestly