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landlord move out checklist

1. Tenant Notification

Confirm tenant has provided written notice of intent to vacate.

Verify move-out date aligns with lease agreement.

Schedule a pre-move-out inspection with the tenant.

2. Property Inspection

Conduct a walk-through inspection with the tenant.

Document existing damages and wear-and-tear in the property.

Take photographs of any issues for records.

3. Cleaning and Repairs

Ensure tenant understands their cleaning responsibilities before move-out.

Provide a list of required cleaning tasks (e.g., floors, appliances, bathrooms).

Arrange for any necessary repairs that are the tenant’s responsibility.

4. Utilities and Services

Confirm tenant has scheduled disconnection of utilities (electricity, water, gas).

Ensure final utility bills are settled and paid.

Verify that any maintenance services (e.g., landscaping, pest control) are canceled or transferred.

5. Security Deposit

Review lease agreement for security deposit terms.

Calculate any deductions for damages or unpaid rent.

Prepare the security deposit return and itemized deductions list.

6. Key Return

Ensure tenant returns all keys, garage remotes, and access cards.

Change locks if necessary for security reasons.

7. Final Walk-Through

Conduct a final walk-through inspection after the tenant has moved out.

Compare current property condition to initial move-in condition.

Document any new damages or issues found during the final inspection.

8. Closing Documentation

Complete all necessary move-out paperwork.

Notify relevant parties (e.g., property owners, leasing agents) of tenant move-out.

Update property management system with tenant’s move-out status.

9. Marketing the Property

Prepare the property for listing (cleaning, repairs, staging).

Take new photographs for marketing purposes.

List the property on rental platforms and schedule showings.

10. Follow-Up

Send a follow-up email or letter to the tenant regarding the security deposit and any final statements.

Gather feedback from the tenant about their experience for future improvements.

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