Lihtc file approval for compliance
Documentation Review
Eligibility Verification
- Gather all tenant income certifications.
- Verify income sources and amounts.
- Compare income against established limits.
- Document any discrepancies or concerns.
- Ensure certifications are signed and dated.
- Collect all tenant lease agreements.
- Check for required LIHTC clauses.
- Confirm lease terms align with program regulations.
- Ensure all leases are signed by both parties.
- Document any non-compliance issues.
- Review project plans and specifications.
- Confirm the number of designated low-income units.
- Cross-check with compliance documentation.
- Ensure occupancy aligns with LIHTC requirements.
- Document any inconsistencies or issues.
- Obtain tenant's household size information.
- Cross-reference with income limit tables.
- Ensure that limits match household size.
- Document findings in tenant file.
- Request income verification documents from tenants.
- Review submitted documents for completeness.
- Check for consistency with reported income.
- File all documents securely in tenant records.
- Review certification dates for each tenant.
- Ensure certifications are conducted within required timeframe.
- Document any delays or exceptions.
- Schedule reminders for upcoming certifications.
- Verify tenant student status against eligibility criteria.
- Assess whether tenants meet exceptions or exemptions.
- Document findings in tenant file.
- Update files as necessary for compliance.
- Evaluate current recertification procedures.
- Ensure timelines for recertifications are followed.
- Document any issues or non-compliance.
- Provide training if necessary for staff.
- Collect all income-related documents from tenants.
- Verify sources of income against tenant statements.
- Ensure accurate calculations of total income.
- Maintain documentation for auditing purposes.
- Identify applicable deductions as per regulations.
- Collect necessary documentation for each deduction.
- Verify accuracy and reasonableness of deductions.
- Document deductions clearly in tenant files.
- Check tenant files for special population documentation.
- Ensure compliance with specific eligibility criteria.
- Document any findings and actions taken.
- Update files as necessary for accurate records.
- Review verification procedures across all units.
- Identify any discrepancies in application.
- Ensure staff are trained on consistent policies.
- Document compliance checks and findings.
- Review outreach materials and strategies.
- Ensure clarity of program requirements in communications.
- Assess effectiveness of outreach efforts.
- Document outreach activities and results.
Compliance with Program Requirements
- Verify the percentage of affordable units against total units.
- Ensure compliance with applicable LIHTC regulations.
- Document any deviations and their justifications.
- Check adherence to zoning laws and building codes.
- Review any environmental regulations applicable to the property.
- Document compliance findings and any necessary corrective actions.
- Confirm the completion date aligns with project timelines.
- Document any delays and their impacts on compliance.
- Obtain confirmation from local authorities regarding occupancy.
- Review all issued permits and approvals related to the property.
- Ensure that permits cover all construction and occupancy aspects.
- Document any missing permits and the plan to obtain them.
- Review current LIHTC income limits for the area.
- Ensure tenant incomes are documented and verified.
- Maintain records of tenant eligibility determinations.
- Review the marketing plan for compliance with LIHTC requirements.
- Ensure outreach efforts target eligible populations.
- Document marketing activities and their effectiveness.
- Review lease agreements for required LIHTC clauses.
- Confirm that leases specify rent limits and term lengths.
- Document any deviations and required corrections.
- Ensure each tenant file includes income documentation.
- Verify compliance with tenant screening procedures.
- Maintain logs of eligibility determinations.
- Review rent charges against established LIHTC limits.
- Document any instances of overcharging and corrective actions.
- Ensure ongoing monitoring for future rent adjustments.
- Review local utility allowance schedules.
- Ensure allowances are reflected in tenant rent calculations.
- Document any adjustments made to utility allowances.
- Schedule routine property inspections as per LIHTC guidelines.
- Document inspection findings and follow-up actions.
- Ensure tenant eligibility is verified during inspections.
- Monitor occupancy levels of affordable units regularly.
- Document any changes in unit designations.
- Ensure compliance with set-aside requirements is maintained.
- Document all changes made to the property or management.
- Submit reports to relevant housing agencies as required.
- Maintain records of communication with housing agencies.
- Evaluate terms of agreements for compliance requirements.
- Document any non-compliance issues and resolutions.
- Ensure stakeholders are aware of regulatory obligations.
- Stay updated on legislative changes affecting LIHTC.
- Review internal policies for alignment with new regulations.
- Document any necessary adjustments to compliance practices.
Use in Manifestly