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Home > LIST OF COMPANY SECRETARIAL DUTIES CONDUCTED BY ACCOUNTING OFFICERS IN NAMIBIA

LIST OF COMPANY SECRETARIAL DUTIES CONDUCTED BY ACCOUNTING OFFICERS IN NAMIBIA

Ensure compliance with the Companies Act and other relevant legislation.

Maintain up-to-date knowledge of corporate governance practices.

Facilitate board meetings and ensure proper documentation of minutes.

Support the board in fulfilling its responsibilities.

Ensure timely registration of the company with the Registrar of Companies.

Update company records with any changes in directors, registered office, or share capital.

Maintain statutory registers (e.g., register of members, register of directors).

Ensure the filing of annual returns and other required documents.

Prepare and ensure the accuracy of financial statements in accordance with applicable standards.

Coordinate the audit process and liaise with external auditors.

Ensure compliance with tax obligations and timely submission of returns.

Prepare and distribute notices of meetings, agendas, and minutes to shareholders.

Maintain communication with shareholders regarding dividends, rights issues, and other matters.

Organize and facilitate annual general meetings (AGMs) and extraordinary general meetings (EGMs).

Identify and assess potential risks facing the company.

Develop and implement policies for risk management and compliance.

Monitor compliance with internal controls and regulatory requirements.

Maintain accurate and complete corporate records and documentation.

Ensure proper filing and storage of all company documents.

Implement a document retention policy in accordance with legal requirements.

Provide training for staff on company secretarial practices and compliance matters.

Stay updated on changes in legislation and best practices in corporate governance.

Encourage continuous professional development for the accounting team.

Act as a point of contact for legal and regulatory inquiries.

Provide advice to the board and management on company secretarial matters.

Support management in strategic planning and decision-making processes.

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