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Long Service Awards preparation checklist

1. Pre-Award Planning

Identify the objectives of the long service awards program.

Form a planning committee with representatives from various departments.

Research and select suitable award types and designs.

2. Budgeting and Resources

Outline a comprehensive budget covering all expenses.

Identify potential sponsors or partners to support the event.

Allocate resources for marketing and promotional materials.

3. Eligibility and Nomination

Establish eligibility criteria (e.g., minimum years of service).

Create a nomination process for employees to be recognized.

Develop a system for tracking and verifying service records.

4. Event Concept and Theme

Choose a theme for the awards ceremony that aligns with company culture.

Plan the event format (formal, casual, virtual, hybrid).

Design promotional materials, such as posters and digital invites.

5. Coordination and Logistics

Book the event venue and confirm the reservation.

Organize transportation for guests if necessary.

Arrange for any special accommodations (e.g., dietary restrictions, accessibility).

6. Award Production

Finalize designs and quantities with the award supplier.

Ensure personalization details are correctly captured (names, years of service).

Schedule delivery of awards prior to the event.

7. Rehearsal and Preparation

Conduct a run-through of the event with the planning committee.

Confirm roles and responsibilities for all team members on the day.

Prepare an emergency plan for any unforeseen circumstances.

8. Celebration and Recognition

Ensure all awards are displayed prominently during the event.

Prepare speeches or presentations to highlight the achievements of recipients.

Facilitate networking opportunities during the event.

9. Post-Event Activities

Compile photos and videos from the ceremony for internal use.

Send follow-up communications to celebrate awardees publicly (e.g., newsletters).

Assess the feedback and outcomes to refine the process for future awards.

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