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mechanical maintenance checklist

I. General Inspection

Check for any visible leaks in pipes and fixtures.

Inspect HVAC systems for proper operation and cleanliness.

Examine electrical systems for safety and functionality.

Ensure all safety valves and switches are operational.

Here are some additional steps you could include in the I. General Inspection section of your mechanical maintenance checklist

Inspect insulation on pipes and ducts for damage or wear

Check for signs of corrosion or rust on metal components

Verify that all access panels are secure and in good condition

Assess the condition of seals and gaskets on equipment

Examine the condition of flooring and surrounding areas for spills or hazards

Ensure that ventilation systems are free of obstructions and debris

Inspect the operation of doors and windows for proper sealing and function

Check for proper labeling and identification of equipment and systems

Evaluate the condition of fire extinguishers and emergency exits

Review the overall cleanliness of mechanical rooms and equipment areas

II. Heating Systems

Test the thermostat for accurate readings.

Inspect and clean the furnace or boiler.

Check for proper ventilation and flue operation.

Replace air filters as needed.

III. Cooling Systems

Inspect and clean the air conditioning units.

Check refrigerant levels and inspect for leaks.

Clean condenser and evaporator coils.

Test the thermostat and ensure it’s functioning properly.

IV. Plumbing Systems

Inspect water heaters for leaks and corrosion.

Check all faucets and showerheads for leaks and flow rate.

Ensure that drains are clear and functioning.

Test water pressure throughout the property.

V. Electrical Systems

Inspect and test circuit breakers and fuses.

Check all outlets and switches for functionality.

Ensure all light fixtures are operational and replace bulbs as needed.

Test emergency lighting and exit signs.

VI. Equipment Maintenance

Schedule regular maintenance for elevators and lifts.

Inspect fire alarm and security systems for functionality.

Ensure that all appliances in common areas are functioning properly.

Service any additional mechanical equipment (e.g., generators, pumps).

VII. Seasonal Maintenance

Prepare heating systems for winter (e.g., insulation, sealing).

Prepare cooling systems for summer (e.g., cleaning, servicing).

Inspect roofs and gutters for debris and potential leaks.

Check landscaping equipment for proper operation.

VIII. Documentation

Keep detailed records of all inspections and maintenance performed.

Schedule follow-up inspections based on the findings.

Document any repairs made and parts replaced.

Maintain a log of service providers and contact information.

IX. Review and Feedback

Review maintenance procedures for efficiency and effectiveness.

Gather feedback from tenants regarding mechanical issues.

Adjust maintenance schedules based on seasonal needs and tenant feedback.

Conduct staff training on mechanical maintenance best practices.

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