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> Media Audio Video meeting checklist
Media Audio Video meeting checklist
Pre-Meeting Preparation
Confirm meeting agenda and objectives
Schedule meeting time and send invites
Ensure all participants have necessary access links
Check equipment availability (microphones, cameras, etc.)
Test internet connection for stability
Technical Setup
Set up the audio equipment
Set up the video equipment
Test audio levels and adjust as needed
Test video quality and lighting
Ensure software/platform is updated
Participant Engagement
Prepare materials to share during the meeting
Share any pre-meeting reading or resources
Create a backup plan for technical issues
Designate a moderator or facilitator
During the Meeting
Start with introductions and agenda overview
Monitor audio and video quality throughout
Encourage participation from all attendees
Manage time effectively to cover all agenda items
Post-Meeting Follow-Up
Send meeting minutes to all participants
Share any recorded audio/video from the meeting
Gather feedback on the meeting experience
Plan for next meeting or follow-up actions
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