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meetings
Pre-Meeting Preparation
Define the purpose of the meeting
Create an agenda with clear objectives
Select participants and send invitations
Prepare necessary materials and documents
Choose a suitable location or virtual platform
Test any technology or equipment needed
During the Meeting
Start on time and welcome participants
Introduce the agenda and objectives
Facilitate discussion and encourage participation
Keep track of time for each agenda item
Take notes on key points and decisions made
Summarize action items and responsibilities
Post-Meeting Follow-Up
Distribute meeting notes and action items
Confirm deadlines and responsibilities
Gather feedback on the meeting process
Schedule the next meeting if necessary
Reflect on the meeting’s effectiveness and make improvements for next time
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