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monthly closing

Financials

Review and reconcile all sales and expense reports

Compare sales and expense reports to ensure accuracy
Identify any discrepancies and investigate as needed

Submit all invoices for payment

Gather all invoices for the month
Organize invoices and submit for payment processing

Confirm accuracy of payroll records

Double-check payroll records for accuracy
Verify all hours worked and wages paid

Prepare financial statements for the month

Compile financial data into income statement, balance sheet, and cash flow statement
Ensure all information is accurate and up to date

Review cash flow statement for the month

Analyze cash flow activities for the month
Identify any areas of concern or improvement

Analyze variance in budgeted vs. actual expenses

Compare budgeted expenses to actual expenses
Determine reasons for any significant variations

Conduct a cost-benefit analysis of recent investments

Evaluate the costs and benefits of recent investments
Determine the impact on overall financial performance

Review accounts receivable and follow up on any outstanding payments

Review accounts receivable aging report
Contact customers with outstanding payments for follow-up

Update financial forecasts for the upcoming months

Review current financial data and trends
Adjust forecasts based on new information and goals

Inventory

Conduct a full inventory count of all food and beverage items

Use inventory list to physically count all items in stock
Record counts accurately to avoid discrepancies

Update inventory tracking system with any discrepancies

Enter any discrepancies found during inventory count
Adjust inventory levels in the tracking system accordingly

Place orders for replenishment as needed

Review inventory levels to determine what needs to be ordered
Submit orders to suppliers for replenishment

Conduct a physical inspection of all storage areas to ensure proper organization and cleanliness

Check storage areas for proper organization and cleanliness
Address any issues to maintain food safety standards

Check expiration dates on all food and beverage items and dispose of any expired products

Check expiration dates on all items in stock
Dispose of any expired products following food safety guidelines

Review inventory turnover rates and identify any slow-moving items that may need to be discounted or discontinued

Analyze sales data to identify slow-moving items
Decide whether to discount or discontinue items to optimize inventory turnover

Conduct a spot check of high-value items to ensure accuracy in inventory counts

Select high-value items randomly for a spot check
Verify counts match inventory tracking system

Implement any recommended adjustments to inventory levels based on sales trends and upcoming promotions

Analyze sales trends to determine necessary adjustments
Update inventory levels to align with upcoming promotions

Staffing

Review employee schedules for the upcoming month

Check for any conflicts or gaps in coverage
Make necessary adjustments based on business needs

Conduct performance reviews for all staff members

Schedule individual meetings with each staff member
Provide feedback on performance and set goals for improvement

Address any staffing issues or concerns

Listen to employee concerns and address them promptly
Take necessary actions to resolve any issues

Assess current staffing needs and determine if any additional hiring or adjustments are necessary

Review current workload and staff capacity
Consider any upcoming events or promotions that may require additional help

Schedule and conduct necessary trainings or workshops for staff members

Identify training needs based on performance reviews
Schedule training sessions and provide necessary resources

Communicate any changes in policies or procedures to staff members

Hold a staff meeting to discuss changes
Provide written documentation for reference

Review and update employee job descriptions if needed

Ensure job descriptions accurately reflect current responsibilities
Update as necessary based on performance reviews

Evaluate employee morale and satisfaction through surveys or feedback sessions

Create and distribute surveys to gather feedback
Schedule feedback sessions to discuss results

Plan and schedule any team-building activities or events for staff members

Consider budget and staff preferences when planning activities
Schedule events to boost morale and teamwork

Facility Maintenance

Schedule any necessary repairs or maintenance for kitchen equipment

Inspect dining area for cleanliness and organization

Update any signage or decor as needed

Marketing and Promotions

Review the success of any promotions or specials from the previous month

Plan and schedule upcoming promotions or events

Update social media and website with new information

Compliance

Review all health and safety inspections and address any violations

Update all licenses and permits

Ensure all staff members are up to date on required training

Conduct a thorough review of all employee files to ensure compliance with labor laws and regulations

Schedule and complete any required audits or internal reviews

Review and update all company policies and procedures to ensure compliance with current laws and regulations

Verify that all necessary insurance coverage is up to date and meets required standards

Conduct a review of all vendor contracts to ensure compliance with terms and conditions

Confirm that all necessary disclosures and notices are provided to customers and employees as required by law

General

Review and update budget for the upcoming month

Hold a team meeting to discuss goals and objectives for the month

Create a plan for any upcoming projects or initiatives

Review and update employee schedules for the month

Conduct performance reviews for staff members

Follow up on any outstanding tasks or action items from the previous month

Schedule any necessary training or professional development opportunities for staff

Check and update emergency contact information for all employees

Review and update company policies and procedures as needed

Conduct a satisfaction survey or feedback session with customers to gather input for improvement opportunities

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