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NAS STRUCTURE OF FOLDERS PER DEPARTMENT

1. General Considerations

Define the purpose and scope of the NAS structure.

Identify the key stakeholders involved in the folder structure design.

Establish naming conventions for folders and files.

Determine the access permissions for each department.

2. Department Identification

List all departments requiring NAS access.

Assign a primary contact person for each department.

Gather input from departments on their specific needs and requirements.

3. Folder Structure Design

Create a top-level folder for each department.

Develop a sub-folder hierarchy within each department folder.

Ensure consistency in folder names across departments.

4. Access Control and Permissions

Define access levels for each department (read, write, modify).

Implement role-based access control for sensitive information.

Review and approve access permissions with department heads.

5. Data Management and Organization

Establish guidelines for file organization within folders.

Determine file retention policies and archiving procedures.

Implement version control for critical documents.

6. Backup and Recovery Planning

Outline backup schedules for NAS data.

Ensure recovery procedures are in place for data restoration.

Test backup and recovery processes regularly.

7. Training and Documentation

Provide training sessions for employees on folder structure and access protocols.

Create user guides and documentation for reference.

Schedule regular reviews and updates to training materials.

8. Review and Maintenance

Set a timeline for periodic reviews of the folder structure.

Solicit feedback from departments on the effectiveness of the NAS structure.

Make adjustments as necessary based on departmental changes or feedback.

9. Security Considerations

Implement security measures to protect sensitive data.

Regularly review and update security policies.

Conduct audits to ensure compliance with security practices.

10. Communication and Collaboration

Foster open communication channels between IT and departments.

Encourage collaboration on data management initiatives.

Share updates about changes in the NAS structure promptly.

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