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Office assistant task

General Administrative Tasks

Answer and direct phone calls

Respond to emails and inquiries

Maintain office supplies and inventory

Organize and schedule appointments

File and organize documents

Client Management

Update client databases and contact lists

Prepare and send welcome packages to new clients

Schedule property viewings and open houses

Follow up with clients after viewings

Property Management

Assist in preparing property listings

Coordinate with photographers for property photos

Update property information on websites and MLS

Maintain records of property maintenance requests

Financial Tasks

Assist with invoicing and billing processes

Track and record office expenses

Prepare financial reports for management

Ensure timely processing of payments

Marketing Support

Assist in creating marketing materials (brochures, flyers)

Manage social media accounts and post updates

Help organize promotional events or open houses

Maintain the company website and ensure content is up-to-date

Compliance and Documentation

Ensure all documents comply with legal requirements

Prepare and organize contracts and agreements

Maintain confidentiality of sensitive information

Assist in audits and compliance checks

Technology and Equipment

Troubleshoot basic IT issues and coordinate with IT support

Maintain office equipment and arrange for repairs as needed

Ensure all software and systems are up to date

Assist with data entry and management of digital files

This checklist should provide a comprehensive overview of the tasks an Office Assistant might handle in a Real Estate organization.

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