onboarding
Pre-Onboarding
First Day Activities
- Gather team members in a comfortable space.
- Introduce the new hire and allow each team member to share their role.
- Encourage a welcoming atmosphere with icebreakers.
- Facilitate a brief discussion about team goals and dynamics.
- Guide the new hire through key areas of the office.
- Highlight important locations: break room, restrooms, conference rooms.
- Introduce them to essential amenities and resources.
- For virtual tours, use screen sharing to show digital tools and spaces.
- Discuss the new hire's specific job duties.
- Outline performance expectations and key deliverables.
- Clarify reporting structure and communication protocols.
- Set initial performance goals for the onboarding period.
- Provide all required forms in a clear folder.
- Explain each document and its significance.
- Assist in filling out forms if needed.
- Ensure all documents are returned promptly for processing.
- Assign a workspace and provide necessary equipment.
- Install required software and tools on the computer.
- Ensure phone and communication devices are functional.
- Customize the workspace to the new hire's preferences.
- Share the company’s mission statement and core values.
- Discuss how these values are reflected in daily operations.
- Encourage the new hire to align with and embrace this culture.
- Provide examples of cultural practices within the team.
- Identify key individuals the new hire should meet.
- Schedule brief introductions or meetings with these stakeholders.
- Ensure each person shares how they will interact with the new hire.
- Facilitate follow-up connections for further relationship building.
- Coordinate a meeting time within the first week.
- Prepare a list of initial projects and goals to discuss.
- Encourage open dialogue about expectations and support needed.
- Document the meeting outcomes for future reference.
- Create company email account and provide login details.
- Guide the new hire through setting up accounts for tools.
- Explain how to access and use internal communication platforms.
- Ensure all accounts are functional by the end of the day.
- Provide a copy of the employee handbook for review.
- Highlight key policies, especially regarding conduct and benefits.
- Encourage questions about the content of the handbook.
- Schedule a follow-up for any clarifications needed.
- Explain available employee benefits and enrollment processes.
- Provide brochures or online resources for further information.
- Discuss deadlines for enrollment and necessary documentation.
- Encourage the new hire to prioritize benefit selections.
- Select a suitable buddy from the team for the new hire.
- Introduce the buddy and outline their role in onboarding.
- Encourage regular check-ins between the new hire and buddy.
- Provide resources for the buddy to support effectively.
- Create a detailed agenda for the first week.
- Include meetings, training sessions, and key activities.
- Share expectations for each day and encourage feedback.
- Adjust the schedule based on the new hire’s needs.
- Review safety guidelines relevant to the workplace.
- Discuss emergency exits, procedures, and contacts.
- Provide written documentation for the new hire to reference.
- Encourage questions about safety practices and protocols.
- Create an open environment for questions throughout the day.
- Schedule a time for feedback at the end of the day.
- Encourage the new hire to voice any concerns or suggestions.
- Reassure them that their input is valued and important.
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