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opening ceremony

Pre-Event Planning

Define the purpose and theme of the ceremony

Set the date and time

Choose a suitable venue

Create a budget

Develop a timeline for the event

Invitations and Promotion

Create a guest list

Design and send invitations

Promote the event through social media and other channels

Confirm attendance with key guests

Logistics

Arrange for seating and layout

Organize audio-visual equipment

Coordinate catering services if applicable

Prepare signage and decorations

Ensure accessibility for all guests

Program Development

Outline the agenda of the ceremony

Select speakers and performers

Prepare speeches and materials

Schedule rehearsals for speakers and performers

Day-of Coordination

Arrive early to set up the venue

Ensure all equipment is functioning

Coordinate with vendors and staff

Welcome guests and provide information as needed

Post-Event Follow-Up

Send thank-you notes to speakers and special guests

Gather feedback from attendees

Review the event's success against the initial goals

Document lessons learned for future events

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