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Home > Human Resources > Orientation

Orientation

Pre-Orientation Preparation

Confirm new hire start date and time

Verify start date with hiring manager.
Check calendar for any conflicts.
Send confirmation email to new hire.
Include details about arrival time and location.

Prepare welcome packet (including company handbook, benefits information, etc.)

Gather company handbook and benefits documents.
Include any additional onboarding materials.
Assemble materials in a professional folder.
Add a personalized welcome note for the new hire.

Set up workstation and necessary equipment (computer, phone, etc.)

Select workstation location based on department.
Install necessary software on the computer.
Ensure phone is set up and functional.
Arrange for any additional equipment, like monitors.

Create employee profile in HRIS (Human Resource Information System)

Access HRIS and navigate to employee records.
Input new hire's personal and job details.
Set up payroll and benefits enrollment options.
Verify accuracy of all entered information before saving.

Schedule orientation session and communicate details to new hire

Determine orientation date and time.
Book a meeting room for the session.
Send calendar invite to the new hire.
Include agenda and any pre-session tasks.

Orientation Day Activities

Welcome new hire and introduce to team members

Provide an overview of the company’s mission, vision, and values

Review company policies and procedures

Discuss employee benefits and enrollment procedures

Conduct workplace safety training

Administrative Tasks

Complete necessary paperwork (tax forms, direct deposit, etc.)

Review job description and performance expectations

Set up email and other essential accounts

Schedule meetings with key personnel (manager, mentor, etc.)

Training and Development

Provide an overview of training programs and resources available

Schedule any required job-specific training sessions

Discuss opportunities for professional development and growth

Follow-Up and Feedback

Schedule a follow-up meeting after the first week to address questions or concerns

Collect feedback on the orientation experience for future improvements

Assign a mentor or buddy for ongoing support during the onboarding process

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