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PDPA Integration checklist Across the SDLC

1. Planning Phase

Define the scope of the project and identify personal data involved.

Conduct a preliminary data protection impact assessment (DPIA).

Identify stakeholders and assign roles related to data protection.

Establish policies for data collection, processing, and storage.

2. Requirements Gathering

Gather requirements with a focus on data protection rights (e.g., consent, access).

Ensure that requirements comply with PDPA principles (e.g., purpose limitation, data minimization).

Document data flows and processing activities.

3. Design Phase

Design data protection measures into system architecture (e.g., encryption, access controls).

Create privacy notices and consent mechanisms for users.

Develop a data retention and deletion policy.

4. Development Phase

Implement coding practices that prioritize data protection (e.g., secure coding standards).

Conduct regular code reviews to ensure compliance with PDPA.

Incorporate tools for data anonymization or pseudonymization where applicable.

5. Testing Phase

Perform security testing, including vulnerability assessments and penetration testing.

Validate that data protection measures function as intended (e.g., consent mechanisms).

Conduct DPIA updates if significant changes are made during testing.

6. Deployment Phase

Ensure that data protection policies are communicated to all team members.

Review and finalize data processing agreements with third-party vendors.

Conduct training sessions on PDPA compliance for all relevant staff.

7. Maintenance Phase

Monitor and audit data processing activities regularly for compliance.

Stay updated with changes in PDPA regulations and adapt accordingly.

Establish a process for handling data breaches and reporting incidents.

8. Review and Improvement

Conduct periodic reviews of PDPA integration and effectiveness.

Gather feedback from stakeholders and users regarding data protection measures.

Update policies and practices based on lessons learned and best practices.

This checklist can help guide software development organizations in integrating PDPA compliance throughout the SDLC.

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